Administrative Assistant

Job Description

Job Description

Administrative Assistant Job Description

Job Title : Administrative Assistant

Location : 4301 W Buckeye Rd

Job Status : Full-Time Non-Exempt

Pay Range : $16-$18

Direct Supervisor : Operations Manager

POSITION SUMMARY

The Administrative Assistant supports the operations manager of our cannabis cultivation facility by managing administrative tasks, maintaining inventory, and assisting various departments as needed. This role involves organizing records, ensuring compliance with state regulations, handling facility maintenance, and promoting a clean and safe workplace. Additionally, the assistant plays a key part in cross-departmental support, including onboarding new hires, tracking supplies, and maintaining effective communication across the team. This position requires strong organizational skills, flexibility, and a positive attitude to thrive in a collaborative environment.

BENEFITS SUMMARY

The Company offers a range of benefits for its employees. For this position, the Company provides access to group health insurance, dental and vision insurance. Policies can be found for paid time off and sick days inside the employee handbook.

DUTIES / RESPONSIBILITIES / TASKS

• Maintain the Standard Operating Procedures (SOPs) set forth by the company and the Operations Manager.
• Organize and manage both digital and physical facility files, ensuring accurate record-keeping.
• Assist with tracking facility inventory, both physically and digitally, using the Dutchie inventory system in compliance with Arizona State laws.
• Serve as the "Gold Standard" for maintaining company cleanliness, adhering to PPE requirements and AZ compliance laws.
• Perform assigned tasks accurately and efficiently, contributing to a smooth workflow.
• Support various departments with administrative duties, such as data entry, filing, and report generation.
• Coordinate and assist with the preparation of paperwork and documentation for compliance and reporting.
• Prepare and process invoices for product sales and laboratory testing services, ensuring accuracy and compliance with company and regulatory standards.
• Monitor office supplies and consumable inventory coordinate reorders to ensure continuous availability.
• Assist with organizing and maintaining onboarding documents and training materials for new hires.
• Maintain clear communication with team members and management to support cross-departmental needs.

ADDITIONAL DUTIES AS REQUIRED

JOB SKILLS QUALIFICATION and EDUCATION :

ENVIRONMENTAL REQUIREMENTS AND EXPOSURE :

ORGANIZATIONAL PHILOSOPHY

At the Company we strive to create a work environment where staff can excel and grow. You are encouraged to provide feedback about your job duties and tasks, and the company in general. While we appreciate a willingness and ability to take on additional duties as needed, your core functions and additional duties are your primary responsibilities. If you feel you can take on additional work, please inform your direct supervisor to devise a work plan.

DISCLAIMER

The Company reserves the right to change or assign other duties to this job description. Your employment with the Company is voluntary and is subject to termination by you or the Company at will, with or without cause, and with or without notice, at any time. Nothing in this document should be interpreted to conflict with or to eliminate or modify in any way the employment-at-will status of the Company employees.

We are an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

Salary : $16 - $18