What are the responsibilities and job description for the Documentation Specialist position at Flow Zone?
Documentation Specialist
As a Documentation Specialist you will play a critical role in maintaining and managing our documentation process to ensure accurate and efficient record-keeping within the company.
Key Responsibilities include:
- Organizing, updating, and archiving various types of documents related to Flow-Zone products, inventory, sales, and other essential processes.
- Create, edit, and format various types of documents, including product catalogs, price lists, product specifications, and sales materials.
- Review documents for accuracy, consistency, and completeness, ensuring they adhere to company standards and industry regulations.
- Implement and maintain version control procedures to track document revisions and updates, ensuring that the latest information is readily available to relevant teams.
- Collaborate with cross-functional teams, including sales, purchasing, marketing, and warehouse personnel, to gather and update information for documentation.
- Establish and maintain documentation standards and templates to maintain consistency across all materials.
- Ensure all documentation meets legal and regulatory requirements, maintaining confidentiality and data security as necessary.
Knowledge/Skills/Abilities:
- High school diploma or GED.
- Minimum 1-year work experience (previous experience managing projects and deadlines preferred).
- Document management system experience, (experience with MetalTrace is a plus).
- Ability to work effectively in a team environment.
- Attention to detail and problem-solving skills.
- Knowledge of the oil and gas industry (preferred experience).
- Experience using MS office programs (Outlook, Excel, PPT, etc.).
- Eager to learn and grow with a team first focus.
- Basic knowledge of PVF (Pipe, valve and fitting products).
EEO/AA/M/F/Vet/Disability Employer
The above statements are intended to describe the essential functions and related requirements of persons assigned to this job. They are not intended as an exhaustive list of all job duties, responsibilities and requirements.
Knowledge/Skills/Abilities:
- Highschool diploma or GED.
- Ability to learn various programs that include MS office suite.
- Strong understanding of MS Excel, Word and Outlook.
- Previous experience working with ERP/MRP systems.
- Excellent customer service skills (ability to listen and understand the needs of the employees, together with those of the company).
- Excellent verbal, written, interpersonal communications and organizational skills.
