What are the responsibilities and job description for the Program Manager position at Floyd Center for the Arts?
Job Title: Program Manager
Organization: Floyd Center for the Arts
Position Type: Full-time, Salaried
Reports To: Executive Director
Position Overview:
The Program Manager oversees FCA’s visual arts education, studios, exhibitions, and special programs, ensuring they are engaging, financially sustainable, and accessible. Reporting to the Executive Director, this position requires a proactive, detail-oriented, and organized individual who thrives in a collaborative arts environment.
Key Responsibilities:
Education & Studios
- Develop, schedule, and manage educational programs for adults, youth, and special populations.
- Contract instructors and oversee scheduling.
- Oversee student communication, including registration inquiries, class updates, and program-related questions.
- Ensure timely procurement and management of class materials and tools.
- Manage class registrations using Sawyer, ensuring accurate data entry, and reporting.
- Evaluate class performance and participation data to inform future programming and support FCA’s strategic goals for education.
- Process and track instructor payments, in collaboration with the bookkeeper.
- Handle class transfers, refunds, and scholarship requests.
- Step in to teach or substitute when needed.
Exhibitions
- Curate exhibitions in collaboration with the Executive Director.
- Manage exhibit programming, including artist talks, demonstrations, receptions, and educational opportunities.
- Oversee installation, de-installation, and artist communications.
- Manage Calls to Artists (Café` & Google Forms) and provide content for marketing.
- Research and manage exhibitions on loan.
Artist Community
- Manage programming aspects and vendor coordination for FCA events.
- Serve as liaison to the Artisan Market Manager.
- Manage artist coordination for community outreach events.
Operations & Administration
- Uphold FCA’s artistic standards to ensure quality and excellence in programming, exhibitions, and community engagement.
- Track program revenue, expenses, and contracts to ensure financial viability.
- Deliver Education, Access, and Artist metrics monthly.
- Maintain a clean, safe, and welcoming studio environment, delegating tasks as needed.
- Work with the Director of Marketing & Special Events to integrate programming into FCA’s Customer Relations Management software (Little Green Light) to create specific programming listservs and reports.
- Play a lead role in FCA's strategic plan goals for education.
- Chair and actively participate in program-related committees/teams.
- Assist in or lead grant applications for education, exhibitions, and special populations programs.
Community Engagement & Marketing
- Build relationships with artists, instructors, schools, and community partners.
- Collaborate with the Director of Marketing & Special Events to ensure timely and effective promotion of programs through FCA’s website, social media, and outreach efforts.
- Represent FCA at community events and networking opportunities.
Key Qualifications:
- 2 years in programming, administration, or a related field.
- Experience working in a collaborative team environment.
- Strong time management and organizational skills.
- Experience managing budgets and program finances.
- Proficiency with registration tools, Wix, and Microsoft 365.
- Excellent communication and problem-solving skills.
- Passion for arts education, community engagement, and strategic growth.
- Valid driver’s license.
Preferred Qualifications:
- Bachelors or Master degree.
- Nonprofit or administration experience.
- Contract management knowledge.
- Event coordination and project management experience.
Compensation & Benefits:
- Salary based on experience.
- PTO after 6 months and paid holidays.
- Professional development opportunities.
- Dynamic and creative arts environment.
*Please note that this job description is not a complete list of all tasks and duties. It is merely meant to describe the overall objectives and areas of work.
How to Apply:
Submit a resume, cover letter, and three references to executivedirector@floydartcenter.org. Applications are reviewed on a rolling basis. This position requires a background check.
The Floyd Center for the Arts is an equal opportunity employer.
About the Floyd Center for the Arts
The Floyd Center for the Arts is a nonprofit regional arts organization dedicated to fostering creativity and engagement through visual arts education, exhibitions, and special programs. Located in the heart of Floyd, Virginia, FCA provides diverse opportunities for artists, students, and the broader community to explore and celebrate the arts in a welcoming and inspiring environment.
Job Type: Full-time
Pay: $35,000.00 - $40,000.00 per year
Benefits:
- Paid time off
Schedule:
- Day shift
- Evening shift
- Monday to Friday
- Weekends as needed
Location:
- Floyd, VA 24091 (Preferred)
Ability to Commute:
- Floyd, VA 24091 (Required)
Ability to Relocate:
- Floyd, VA 24091: Relocate before starting work (Required)
Work Location: In person
Salary : $35,000 - $40,000