Administrative Assistant

Why start your new career with flyExclusive:

FlyExclusive is a dynamic and growing company with a strong commitment to safety, service, and excellence. As a member of our team, you will have the opportunity to work with state-of-the-art aircraft and advanced technologies, providing you with valuable experience and career development opportunities. We offer a competitive salary and benefits package, as well as a supportive and collaborative work environment. Join us at flyExclusive and take your career to new heights!

Job Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. The ideal candidate will be responsible for providing comprehensive administrative support, ensuring smooth office operations, and enhancing productivity. This role requires a proactive individual who can manage multiple tasks efficiently while maintaining a professional demeanor.

Essential Duties

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions

• Manage front desk operations, greeting visitors and directing them appropriately.

• Handle incoming phone calls with excellent phone etiquette, addressing inquiries and relaying messages as necessary.

• Maintain calendars for scheduling appointments, meetings, and events, ensuring optimal time management.

• Perform clerical tasks such as filing, data entry, and document preparation to support daily operations.

• Assist in office management duties including inventory management of supplies and equipment.

• Provide personal assistant support to executives or team members as needed.

• Utilize computer literacy skills to create reports, presentations, and correspondence using various software applications.

• Organize and maintain office files and records in an efficient manner to facilitate easy access to information.

• Collaborate with team members on projects and initiatives to enhance overall office productivity.

• Prepare communications such as memos, emails, expenses, reports, and other correspondence.

• Write and edit communications

• Create and maintain electronic filing systems

• Manage systems administration for electronic data platforms

Work environment

• Typical office and computer lab environment with frequent interruptions.

• Exposure to loud noises including airplane machinery and jet engines.

• Monday through Friday, 8 hour working hours

Physical demands

• Ability to see and hear clearly

• Ability to read, comprehend, and speak English clearly

• Ability to sit, stand, and walk for extended periods

• Ability to regularly lift/move up to 30 pounds

Dress Code and Uniform

• Well-groomed appearance

• Adherence to department dress code

Travel required

• Some, less than 10%

EEO statement

flyExclusive does not discriminate based on race, color, religion, sex (including pregnancy, sex stereotyping, gender identity, gender expression or transgender status), national origin, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or retaliation based on prior protected EEO activity.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Required education and experience

• Strong organizational skills with the ability to prioritize tasks effectively.

• Previous experience in a clerical or administrative role is preferred.

• Familiarity with front desk operations and customer service principles.

• Excellent time management skills to meet deadlines consistently.

• Proficient in calendar management and scheduling tools.

• Strong computer literacy with experience in Microsoft Office Suite or similar software applications.

• Ability to work independently as well as part of a team in a fast-paced environment.

• Associate degree

• 5 years' experience

• Proficiency in word processing and prior experience with Microsoft Word, Excel and PowerPoint

• Must be authorized to work lawfully in the United States, must provide two forms of Federal Identification.

• Candidates must successfully complete a comprehensive background check prior to employment. This includes verification of previous employment, education, criminal history, and any other relevant information necessary to determine the suitability for the position.

Preferred education and experience

• Bachelor’s Degree in related field

• 10 years' of related experience