Administrative Assistant

Classification: Exempt
Salary Range: $47,560 to $55,560
Reports to: Corporate HR Manager
Date: January 2025

The Administrative Assistant for the Human Resources department will provide critical administrative support to ensure the smooth and efficient operation of the HR department. This role involves performing a variety of clerical, organizational, and communication tasks to assist in the effective management of human resources functions.

Essential Functions

• Administrative Support: Perform day-to-day administrative tasks such as scheduling meetings, managing HR files, preparing correspondence, and handling documentation related to employee records.
• Employee Onboarding: Assist with the onboarding process by preparing new hire paperwork, arranging orientation sessions, and ensuring all necessary documentation is completed.
• Data Management: Maintain and update employee records, databases, and HR-related files in compliance with company policies and legal requirements.
• Recruitment Assistance: Support recruitment activities, including posting job openings, scheduling interviews, and coordinating communication between candidates and hiring managers.
• Training and Development: Support training initiatives by tracking employee participation and progress.
• Confidentiality: Handle sensitive employee and company information with the utmost discretion and in accordance with confidentiality guidelines and policies.
• General Office Duties: Manage HR office supplies, coordinate office operations, and assist with any other administrative tasks as needed.

• Associate’s degree or relevant certification preferred.
• Previous experience in administrative or HR support roles is advantageous.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint) and HR software applications. ADP Workforce Now Knowledge a plus.
• Excellent written and verbal communication skills.
• High level of professionalism and attention to detail.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal skills and a collaborative team player.
• Bilingual a plus

Supervisory Responsibility
This position has no supervisory responsibility.

Work Environment
This job operates in a food manufacturing environment. This role routinely uses standard office equipment.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and stand for long periods of time; and reach with hands and arms.

Position Type/Expected Hours of Work
This is a full-time exempt position located in Chicago.
The days and hours of work are Monday through Friday from 8:00 AM to 4:30 PM.

Travel
10%

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Benefits
Flying Food Group, LLC offers a comprehensive benefits package that includes medical, prescription drug coverage, dental, vision, life insurance, disability insurance, accident, critical illness, and hospital indemnity plans, flexible spending accounts, employee assistance program, commuter benefit, retirement program 401(k), tuition reimbursement, and pet insurance.