Office Assistant

Position Description

The Office Assistant is the first person everyone sees when entering the office. Greets and welcomes all visitors. Alerts team member of guest arrival and may escorts them to appropriate office or conference room. This role is responsible for keeping the office and Café supplied and organized. Performs miscellaneous general administrative tasks to support the Support staff and HR team. (Not a Hybrid role)

Essential responsibilities will include :

• Handles all incoming calls to the Support Center, and ensure calls are routed to the appropriate team / person.
• Retrieve voicemails and route appropriately.
• Greets visitors, makes them feel welcome, and notifies appropriate parties.
• Maintain the appearance of the lobby and conference rooms
• Stock the kitchen(s) and order café beverage supplies and maintain appropriate inventory.
• Maintain cleanliness of café tables, sink and periodic cleaning of staff refrigerators.
• Open, sort, and distribute mail to the appropriate people -maintain postage machine, postage meter supplies, and mailroom organization.
• Notify / deliver packages received
• Assist with any FedEx shipping needs, and maintain FedEx shipping supplies
• Scan / Copy / Print / Mail special projects
• Help Manage Calendar / Appointments / Meeting Rooms for Support Center
• Assists HR team with administrative and training support.
• Handles all coding of HR and office invoices
• Maintains Support Center office supplies and inventories. Tracks status, orders, purchases, and maintains or distributes supplies as needed.
• Performs other related duties as assigned.

Desired Skills and Experience

Why Work for Flynn?

Flynn Group offers a variety of benefits and perks to encourage and empower our employees. We are committed to helping each employee work and live to his or her fullest potential. We offer a variety of benefits and perks while working for us :

The Flynn Group is an Equal Opportunity Employer