What are the responsibilities and job description for the Executive Assistant position at FMS Inc.?
Job Description
Job Description
JOB SUMMARY :
Reporting directly to the CIO, the executive assistant provides comprehensive clerical and organizational support to the Chief Information Officer, managing tasks like answering phones, scheduling meetings, managing calendars, handling correspondence, maintaining files, routing and resolving information requests, managing projects ensuring smooth office operations through efficient communication and administrative duties.
JOB DUTIES AND RESPONSIBILITIES :
- Communication management : Answering and directing phone calls, managing email correspondence, tickets, relaying information timely and taking / preparing messages
- Calendar and scheduling : Maintaining complex calendars, scheduling meetings, creating agendas, preparing meeting minutes and coordinating appointments
- Document management : Filing documents electronically and physically, preparing and distributing reports, creating presentations, manage ticketing system
- Data entry and recordkeeping : Maintaining databases, updating spreadsheets, tracking expenses
- Project support : Assisting with project planning, gathering information, preparing materials
JOB REQUIREMENTS :
