What are the responsibilities and job description for the Safety and HR Administrator position at FMS?

Job Description

Description : Job Summary :

We are looking for a detail-oriented and proactive Human Resources and Safety Administrator to join our team at Fincantieri Marine Systems. This role combines HR administration and safety management responsibilities, ensuring the smooth operation of both HR functions and workplace safety programs. The ideal candidate will be a versatile professional with experience in both human resources and safety compliance, dedicated to creating a safe, efficient, and supportive work environment for our employees.

Key Responsibilities :

Human Resources Responsibilities :

Recruitment & Onboarding :

Assist in the recruitment process by posting job openings, reviewing resumes, scheduling interviews, and coordinating hiring logistics.

Conduct new employee orientations and ensure that all necessary paperwork is completed accurately.

Maintain and update employee records in the HRIS (Human Resources Information System).

Employee Relations :

Provide support for day-to-day HR operations, including answering employee inquiries related to benefits, policies, and workplace issues.

Assist in resolving employee concerns and promote a positive, respectful workplace environment.

Track and monitor employee attendance, leave requests, and other time-off-related issues.

HR Documentation & Compliance :

Maintain accurate and up-to-date personnel files, ensuring all required documentation is completed in a timely manner.

Assist with HR compliance tasks, including maintaining records for audits, ensuring adherence to labor laws, and updating employee handbooks or policies as necessary.

Assist in administering benefits programs (health insurance, retirement plans, etc.), including employee enrollments and terminations.

Safety Responsibilities :

Workplace Safety Programs :

Support the development, implementation, and maintenance of safety policies, programs, and procedures to ensure a safe working environment.

Assist in conducting regular safety audits, inspections, and risk assessments of the workplace.

Monitor and report on compliance with OSHA (Occupational Safety and Health Administration) regulations and other relevant safety standards.

Training & Safety Education :

Coordinate and track safety training programs for all employees, including new hire safety orientation and ongoing training in areas like first aid, equipment handling, and emergency response.

Ensure employees are aware of safety policies and procedures and encourage a culture of safety awareness.

Accident / Incident Reporting & Investigation :

Assist in the investigation of workplace accidents or safety incidents, preparing reports and tracking corrective actions.

Ensure that all safety-related incidents and near misses are reported in accordance with company policy and regulatory requirements.

Assist in coordinating workers' compensation claims and return-to-work programs.

Emergency Preparedness :

Support the development and maintenance of emergency response plans, including evacuation procedures, fire drills, and safety equipment checks.

Qualifications :

Education :

Bachelor’s degree in Human Resources, Occupational Safety, Business Administration, or a related field is preferred. Equivalent work experience in HR and safety administration may also be considered.

Experience :

2–4 years of experience in human resources administration and / or safety management, ideally within a manufacturing, industrial, or corporate setting.

Familiarity with HR systems (HRIS) and safety management software is a plus.

Knowledge of HR Practices and Safety Regulations :

Strong understanding of HR best practices, employee relations, and labor laws.

Knowledge of safety regulations, OSHA guidelines, and workplace safety standards.

Certifications (Optional but Preferred) :

OSHA 10 / 30-Hour Certification (General Industry).

First Aid / CPR Certification.

SHRM-CP or PHR certification, or similar HR certifications are a plus.

Skills :

Organizational Skills :

Ability to handle multiple tasks simultaneously, prioritize effectively, and stay organized in a fast-paced environment.

Communication Skills :

Excellent verbal and written communication skills to effectively interact with employees at all levels, deliver training, and create safety documentation.

Attention to Detail :

Strong attention to detail, particularly when managing employee records, safety documentation, and compliance tasks.

Problem-Solving :

Proactive in identifying issues or potential risks and finding solutions, whether related to HR matters or workplace safety.

Team Collaboration :

Ability to work effectively with HR, safety, and management teams to implement and enforce policies and programs.

Physical & Work Environment :

This role will be a combination of office and on-site work within the manufacturing / operational environment.

Occasional visits to the shop floor may be required to conduct safety inspections, audits, or employee interactions.

The role may require some physical activity, such as setting up training materials, safety drills, or maintaining safety equipment.

Requirements :

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