Event Planner 2

Headquartered in Colorado Springs, Colorado, Focus on the Family has nearly 700 employees who work to achieve the mission of enriching the lives of families, engaging the culture, advocating for life and spreading the Gospel of Jesus Christ. The work is meaningful, the culture is rewarding, and the purpose is eternal.

Th e Event Planner 2 position exists to oversee and implement the planning of various small and medium scale events simultaneously by managing and directing all planning, execution, follow-up, and evaluation of events both onsite and offsite. This position requires only general direction and can work independently as well as supporting other planners on the team. Refers unusual or complex problems to supervisor.

Essential Duties / Responsibilities :

Coordinates multiple small and medium scale events simultaneously

Coordinates and monitors progress of all event needs, timelines, activities, and services while keeping client informed of progress throughout the process

Schedules and facilitates ongoing status meetings with clients to track the progress of the event

Coordinates event activities, check-ins, and needs with departments such as facilities, custodial, security and other departments as needed

Develops and maintains professional relationships and engagement with clients, attendees, guests, and staff

Contacts vendors to receive initial proposals, estimates, and coordinates on-site vendor needs

Secures vendor estimates and quotes on food and beverage, activities, supplies, etc. for the event and obtains client approval for all expenditures

Develops Banquet Event Orders (BEO), pricing quotes, schedules, and timelines in support of established deadlines

Executes against approved budgets and client expectations for each event

Oversees and implements all logistics of setup for assigned meetings or events based on an agreed upon BEO / CAD drawing

Manages post-event processes including client communication, reflections, and surveys, and adjusts as needed for future events

Manages and stocks food and beverage inventory for the Events Department

Oversees linen inventory and ordering for the Events Department

Represents the Events Department on cross-functional teams working together to ensure successful execution of an event.

Other Duties / Responsibilities :

Assists other Event Planners and Supervisor, as needed, with any of the above, including equipment set-up and large-scale event planning

Performs general office duties (e.g., filing, typing, and data entry)

Performs other duties as assigned

Managerial Breadth / Scope of Job :

• May request and engage with volunteers in duties required for event execution and completion

Working Environment / Physical Requirements :

Office and onsite / offsite local venue environment

Must be able to pass a Post Offer Prehire Physical exam

May be required to work early mornings, late nights, occasional weekends, and overtime

Must be able to stand and walk for extended periods of time – up to 14 hrs.

Lifting and carrying up to 50 lbs. on a consistent basis

Ability to push up to 100 lbs. on a consistent basis

Requires repetitive tasks / motions, good eye-hand-foot coordination, good manual dexterity, and able to distinguish colors

Must be able to hear alarms / phone and voice mail messages / normal speaking voices

JOB QUALIFICATIONS / REQUIREMENTS

Character / Spiritual :

Exemplifies Ephesians 5 : 1-2, “Therefore be imitators of God as dear children and walk in love, as Christ also has loved us and given Himself for us...”

Pursues the Great Commission given by Jesus Christ in Matthew 28 : 19-20, “Go therefore and make disciples of all the nations, baptizing them in the name of the Father and of the Son and of the Holy Spirit, teaching them to observe all things that I have commanded you; and lo, I am with you always, even to the end of the age.”

Is a consistent witness for Jesus Christ; maintains a courteous, Christ-like attitude in dealing with people within and outside of Focus; adheres to the Standard of Moral Conduct () and Statement of Faith () ; upholds Focus on the Family's ministry in prayer

Prays personally for Focus on the Family’s staff and constituents and may occasionally lead in a public prayer

Engages in Christian ministry

Demonstrates behaviors aligned with FOF core values ()

Personal Characteristics :

Knowledge / Experience :

Bachelor’s degree in Hospitality Management, Marketing, Communications, Business, or related field preferred

1-3 years of experience in both organizing and implementing meetings, events, or related activities

Project Management experience is a plus

Demonstrated proficiency in both oral and written communication of information

Skills, Abilities, and Special Talents / Gifts :

Strong and proven planning and organizational skills

Strong attention to detail and accuracy

Ability to handle multiple projects and to meet strict deadlines

Ability to solve problems and stay calm in a crisis

Ability to be flexible in a changing environment

Ability to communicate articulately, effectively, and tactfully at all levels, verbal and written

Proven success in handling confidential information with the utmost discretion

Proficient in the use of computer hardware and software

Highly Proficient in Office 365, MS Word, MS Excel (Pivot Tables, spreadsheets, and data management)

Must pass the data management test (Word, Excel, and PowerPoint)

Pay Range : $18.00 to $21.00 / hr

Application Materials Required : Cover Letter, Resume / CV

Application Materials Instructions : Please identify the job specific minimum qualifications you possess in your cover letter and be sure your resume includes any and all relevant experience to be accurately assessed against the qualifications listed in the posting. To apply, please submit the following application materials to this posting. 1. A current resume. 2. A cover letter that specifically addresses the job requirements and outlines qualifications.

Focus on the Family puts a high value on our team members and offers a unique benefit package.

Employees scheduled for 20 hours or more per week are eligible for :

Norton LifeLock ID Theft Coverage

Legal Shield / ID Shield Coverage

AFLAC

403B Retirement Plan

Vacation Time & Vacation Payout

Sick Time

Holidays

Service Awards

Community Service Days

Bookstore Discount

Fitness Center

Employees scheduled for 30 hours or more per week are eligible for all the above and :

Medical Plan

Dental Plan

Vision Plan

Life Insurance

Disability Insurance

Flexible Spending Accounts

EAP (Employee Assistance Program)

Tuition Reimbursement

Warehouse Membership Reimbursement

Note : This is a summary and should not be construed as future promises to continue to provide benefits as outlined above. For complete and definitive language, refer to the governing plan documents.

Sick Time

Bookstore Discount

Fitness Center

Tentative Search Timeline :

Priority will be given to applications submitted by December 20, 2024. However, this posting will remain open until filled.

The potential employee start date is January 6, 2025.

Posting date : November 18, 2024

Unposting date : ongoing until filled

Posting contact email : job@fotf.org

Helping Families Thrive in Christ! Focus on the Family is a 501c3 Christian Non-Profit Ministry.

Job Details

Pay Type Hourly

Salary : $18 - $21