What are the responsibilities and job description for the Executive Assistant to CIO position at FOGARTY KNAPP & ASSOCIATES, INC.?
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our CIO. The ideal candidate will possess exceptional office management skills and have a strong ability to coordinate projects effectively. This role requires a detail-oriented individual who can manage multiple tasks while maintaining professionalism and confidentiality.
Duties
- Manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
- Serve as the primary point of contact for internal and external communications, demonstrating excellent phone etiquette.
- Organize and maintain office files, ensuring efficient retrieval of documents and information.
- Assist in project coordination by tracking progress, deadlines, and deliverables.
- Prepare reports, presentations, and correspondence as needed.
- Support event planning efforts by coordinating logistics and managing invitations.
- Handle front desk responsibilities, greeting visitors and managing incoming calls with professionalism.
- Order and stock supplies, maintain pantry, schedule maintenance, manage scheduling of repairs, interact with building management and vendors
- Maintain a high level of computer literacy to efficiently use various software applications.
Skills
This Executive Assistant position offers an exciting opportunity for individuals looking to contribute their skills in a dynamic environment while supporting key executives in achieving organizational goals.
