What are the responsibilities and job description for the Managing Clerk position at Foley Hoag?
Foley Hoag seeks an entrepreneurial, detail-oriented professional with extensive knowledge of litigation docketing, a hands-on approach to executing the work, and the ability to thrive in a high-exposure role working closely with department and firm leaders to drive impactful efficiencies that support the continued growth and evolution of the firm's litigation practice. The Managing Clerk ("the Clerk") is responsible for the effective management of Docket and Court Services across all offices including all oversight of litigation deadlines; the filing, serving and retrieval of court documents either physically or electronically and the processing of incoming court documents (both paper and electronic); docketing relevant dates; and running reports . The Clerk provides expertise and guidance to attorneys on the life of a litigation case including docketing, court rules, and legal procedures as they relate to court functions and calendaring for multiple practice areas that do litigation work.
This role is hybrid-eligible and requires onsite presence three days per week in our New York Office.
Responsibilities
- Maintain litigation docket and calendar.
- Ensure compliance and record all incoming and outgoing documents in docket database and accurately calculate and record procedural deadlines and due dates.
- Establish and manage an internal timetable for prompt and accurate completion of work assignments and docketing deadlines.
- Effectively communicate and present relevant information to internal and external stakeholders.
- Respond to procedural inquiries and questions arising in all stages of the litigation, including court research at the direction of attorneys, paralegals and business services colleagues.
- Analyze and stay informed on court procedural rules, determining when updates to processes are required.
- Maintain proficient knowledge of and stay up-to-date on developments, procedures, and rules in forums where the firm practices, including general state and federal practice.
- Ensure quality control procedures and service standards are in place to minimize risk to the firm.
- Create and maintain all docketing related training resources.
- Provide training and ongoing support to Firm personnel as needed.
- Manage electronic filings in assigned courts, ensuring compliance with all applicable filing rules, procedures, and individual practices of judges, while staying current on any updates or changes.
- Manage all case-specific information in responsible jurisdictions.
- Monitor case progress in assigned courts, obtain decisions and orders, obtain docket updates and communicate case status changes to responsible attorneys.
- Act as liaison with court personnel and litigation vendors; establish and maintain good working relations with court personnel and vendors including process servers and couriers.
- Act as liaison with firm IT department for rules-based calendaring, docketing, and case management software.
- Create and maintain system to assist attorneys admitted to NY Bar to ensure they meet renewal deadlines.
- Other duties as assigned.
Qualifications
About Foley Hoag
Founded in 1943, Foley Hoag has established a lengthy record of success in the innovation industries of life sciences, health care, technology, energy / renewables and cannabis. Regardless of the intricacy of the matters, we provide clients with creative, strategic legal advice tailored to their specific goals.
Our people define us. From our offices in Boston, Washington DC, New York, Denver, and Paris, more than 350 lawyers and 260 professionals in business services exhibit authentic collegiality, genuine respect for each other, and the drive to deliver exceptional client service. Foley Hoag has received numerous honors and rankings including 21 national rankings and 41 regional rankings in Best Lawyers' 2024 edition of the "Best Law Firms"
Since our founding, Foley Hoag has been a leader and catalyst for change in the legal industry and beyond. We value the diversity of perspectives and experiences that enrich our work and our world and seek to hire the best lawyers and business services professionals, regardless of religions, race, gender, or any other factor. We strive every day to ensure everyone at Foley Hoag feels valued through career development, affinity groups, mentorship programs, culture and community-building events and more. We offer a competitive compensation and benefits package, and a connected, challenging, professional, and fun place for you to thrive in the next chapter of your career. Visit our website to learn more about culture and opportunities at Foley Hoag LLP.
Compensation range is $150,000 to $165,000 commensurate with related experience and qualification. The salary of the candidate selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, specialty, and training. The above salary range (or hiring range) represents the firm's reasonable estimate of the range of possible compensation at the time of posting.
Employment agencies and search firms : Search firm submissions are not requested nor considered for this position. We do not pay agency fees when speculative and unsolicited candidate profiles are submitted. Please be advised at this time we are not considering new agreements with search firms / agencies not currently on our preferred supplier list for Business Services Professionals recruitment
Salary : $150,000 - $165,000
