Assistant

Overview

Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It’s a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too. 

Foley’s Madison office is seeking a dedicated and detail-oriented Legal Assistant to join our dynamic Intellectual Property department. This role is crucial in providing high-quality, confidential support to our legal team and clients.  The ideal Assistant will have sound judgment, critical thinking abilities, strong project management and organizational skills.

Responsibilities

• Provide executive level administrative assistance through the performance of complex administrative duties, research tasks, meeting planning and coordination, client communication, and scheduling, etc.
• Manage inbox/emails by acknowledging, distributing and saving to an electronic document repository.
• Draft and complete documents/paperwork supporting patent prosecution with accuracy and promptly completing necessary forms & other administrative tasks. 
• Respond appropriately to emails, telephone calls, letters and/or visitors; use resources to resolve and answer routine questions.
• Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar and contacts.
• Correspond with clients, attorneys and business professionals to confirm instructions and deadlines. 
• Create, organize and maintain client files; follow up on pending matters.
• Maintain physical and electronic client, research and administrative files utilizing NetDocs.
• Submit conflicts check(s) and new client matter information through Intapp; prepare engagement letters and assist with client billing as required.
• Set up meetings as requested, ensuring all required materials are organized in advance and greet clients/guests as necessary.
• Interact professionally and promptly with clients and internal parties by reporting filing information and responding to questions appropriately.
• Provide document production services, including styling and formatting of documents; proofreading and checking for appropriate formatting, spelling and grammatical errors. 

Qualifications

• High School Diploma or GED required; Associate's Degree or Bachelor's Degree preferred
• Work experience in an administrative setting required.
• Must have outstanding organizational, interpersonal and administrative skills and the ability to juggle multiple activities while working under pressure.
• Proficient in the use of Microsoft Word, Outlook, PowerPoint and Excel. #LI-Hybrid