What are the responsibilities and job description for the Accounts Payable Associate position at Folino Estate?
Job Purpose :
This position requires an analytical professional with the ability to maintain accounts payable and processing payroll with a high degree of confidentiality. The position provides an opportunity to grow and advance, while enjoying a friendly and enjoyable work environment.
The Accounts Payable Associate is responsible for assisting the Director of Accounting in all accounts payable functions throughout all MAF Hospitality companies. One must be willing to collaborate and work with others in a solid team environment.
Qualifications
High school diploma, GED, or equivalent required
Bachelor's degree in accounting, finance, or related field a plus
Previous accounts payable experience preferred
Previous payroll experience preferred
Must be able to communicate clearly with managers
Duties and Responsibilities
Handles all accounts payable and payroll processing for MAF Hospitality
Retrieve via US Mail and AP email accounts for each affiliate :
Vendor Bills Management
Vendor statements Review
Credit card charge / credit slips with full receipts
Credit card online purchase / return orders with full receipts
Affiliate Company Tasks
Review and monitor all FE bills / credit card transactions received for affiliate companies (procedure TBD)
Mark affiliate company expenses on bill in ink before scanning and ensure proper coding
Scan all bills into appropriate FEW folders (procedure TBD)
Scan all credit card charge / credit slips into appropriate FEW folders (procedure TBD)
Credit card statement reconciliations for review by Director of Accounting
Enter all credit card receipts / credit slips (coding procedure TBD)
Enter all approved bills (coding procedure TBD)
Reconcile Vendor Statements to Vendor Balance Detail Report
Make sure all payments are applied to the bills they paid
Request any missing bills from staff or vendor
Communicate and resolve discrepancies with the vendors
As needed, request periodic account statements from vendors that do not routinely provide them
Maintain accurate accounts payable files and networked or PDF Data
Vendor Balance Summary and Detail Reports monitoring
Unpaid Bills Report and open Accounts Payable File
1099 Vendor List Maintenance
Process XtraChef Purchases (Procedure 730)
Maintain "memorized transactions" for involve posting
Maintains DOCKET calendar for important disbursement and processing dates
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