Overview
IF YOU CREATE THE STAGE SETTING AND IT IS GRAND, EVERYONE WHO ENTERS WILL PLAY THEIR PART."
A spectacular blend of Golden Era glamour and modern luxury, Fontainebleau today reinvents the original vision of legendary architect Morris Lapidus - a stage where everyone plays their unique part. At Fontainebleau, striking design, contemporary art, music, fashion and technology merge into a vibrant new kind of guest experience. Guests are invited to enter a world where they are free to play, shop, dine, spa, meet or simply relax - however they define a perfect day. Situated on oceanfront Collins Avenue in the heart of Millionaire's Row, Fontainebleau Miami Beach is one of the most historically and architecturally significant hotels on Miami Beach. Opened in 1954 and designed by Morris Lapidus, it was the most luxurious hotel on Miami Beach, and is thought to be the most significant building of Lapidus' career.
Responsibilities
The Retail Office Manager plays a pivotal role in ensuring the efficient operation of the office by performing a variety of administrative, clerical, and organizational tasks. This individual will act as a central support figure, collaborating with team members and leadership to streamline workflows and maintain a productive office environment.
Examples of Duties, includes but is not limited to the following :
Administrative SupportAnswer and direct telephone calls to appropriate staff members.Prepare and modify documents including invoices, reports, memos, letters, and financial statements using Microsoft Office, QuickBooks, or other relevant software.Perform general clerical duties such as photocopying, faxing, mailing, and filing.Respond to routine inquiries and correspondence promptly and professionally.Maintain communication with vendors regarding purchase orders, pricing, payment terms, shipment status and discrepancies.Office CoordinationResearch, price, and procure office furniture and supplies while maintaining budgetary compliance.Manage inventory of office equipment and supplies, and coordinate repairs and maintenance as needed.Set up and coordinate meetings, conferences, and departmental schedules.Arrange for site inspections and accurately record findings for the entire department.Financial OversightMatch invoices in the General Ledger with the departmental budget, ensuring accuracy and accountability.Prepare and request payments for vendors with prepaid terms and keep electronic and hard copy background.Project and Staff SupportAssist staff with assigned project-based work, ensuring timely completion and alignment with department goals.Support the Corporate Executive Director of Retail Operations with day-to-day tasks and special initiatives to include Redrock, Concur, ect.Time and Schedule ManagementManage and oversee staff schedules, ensuring proper coverage and alignment with operational needs.Coordinate time-sensitive tasks and deadlines effectively.Qualifications
Computer literate.Good writing, analytical, and problem-solving skills.Knowledge of principles and practices of organization, planning, records management, and general administration.Ability to communicate effectively.Ability to operate standard office equipment, including but not limited to, computers, telephone systems, typewriters, calculators, copiers and facsimile machines.Ability to follow oral and written instructions.High school education or equivalent required. Bachelor's degree preferred.Five years’ experience as an administrative assistant or office administrator with increasing responsibilities in a high volume environment. Hospitality experience preferred.Need help finding the right job?
