Accounting Clerk - Accounts Receivable

Position: Accounting Clerk II/III - Accounts Receivable

Pay: $ $22.40 per hour OR $25.90 per hour (depending on experience, see below for more specifics)

Application Deadline: 4/3/2025

The Accounts Receivable Clerk is responsible for all accounts receivable activities and select general accounting functions. The position requires the ability to work with minimal oversight and must assume responsibility for multiple tasks from initiation to completion. Attention to detail, accuracy and maintaining a high level of confidentiality is critical in this position.

This position is part time with hours ranging between 24-32 hours a week depending on the week. The anticipated average is 28 hours a week.

Job Duties:

• Perform the day-to-day processing of accounts receivable transactions to ensure that District finances are maintained in an effective, up to date and accurate manner.
• Invoice customers as requested. Post customer payments by recording cash, checks, and credit card transactions.
• Monthly review customer balances and payment history, if necessary contact patron or appropriate supervisor to collect outstanding past due balances. Note status on month-end A/R report collection efforts for all A/R balance over 60 days old.
• Reconcile daily Registration payments received against Registration POS payment report. If discrepancies exist, research to identify and correct the problem.Apply daily online payments obtained from online payment report in Children’s Programs software program. Work closely with Children’s Program Administrative Specialist to resolve payment issues as needed. Book ACH Payments received monthly.
• Collect NSF checks or notify supervisor with relationship to patron to collect on NSF checks. Follow-up as necessary.
• Manage auto-bill monthly EFT and credit card payments processing. Follow-up with patron on any returned EFTs or declined credit card payments. Place patron’s pass on hold if payment issues cannot be resolved quickly.
• Monthly complete reconciliations of bank accounts and research reconciling items.
• Process Registration credits, transfers and refunds.
• Handle patron registration and miscellaneous inquiries.
• Responsible for monthly balance sheet account reconciliations as assigned.
• Maintain fixed assets records annually. Assist Accounting Manager with creating year-end journal entries to capitalize fixed asset purchases/sales and record annual depreciation of assets. Insure that asset addition/deletion forms have been completed for all asset purchases/sales. Reconcile Fixed Asset general ledger accounts to Fixed Asset software reports.
• Assist the Director of Administrative Services and Accounting Manager with the annual audit process by providing supporting schedules, supporting documentation and reports as needed

Material & Equipment Used:

• Knowledge of modern office procedures, methods and general office equipment (computer, copier, fax, phone, etc.). Proficiency with applicable computer software applications (Word, Excel, Outlook, Adobe Acrobat, Dynamics Great Plains, POS applications).

Working Environment:

95% of the work is performed indoors in a busy office type environment where noise and interruptions prevail. Occasional environmental conditions encountered include noise, fumes, odors, and dust.

Physical Requirements:

Stand, walk, handle and operate objects and office equipment, reach outward and above shoulder and carry, pull, push or lift up to 25 lbs. The employee must be able to see close up and at a distance with vision acuity and the ability to adjust focus allowing a broad field of vision. The employee must communicate clearly and effectively, must understand and be understood.

Minimum Qualifications:

• Graduation from high school or completion of GED and previous work experience in accounts receivable.
• Experience with Registration POS/Registration systems is helpful but not required.
• Knowledge of governmental accounting principles and practices in accordance with established regulations and standards.
• Must possess and maintain a valid Driver’s License or the ability to obtain one within thirty (30) days of employment. Must be insurable by the District carrier at the onset and for the duration of employment.

Accounting Clerk II ($22.40 per hour)

• Two (2) years of work experience in accounts receivable.

Accounting Clerk III ($25.90 per hour)

• Five (5) years of work experience in accounts receivable.

As a Part-Time Foothills employee, benefits include:

• FREE use of our recreation/fitness centers, swimming pools, and ice arena
• FREE drop-in fitness classes (includes but is not limited to yoga, Zumba and aerobic classes)
• Golf discounts ($3 - $14 for 9 holes depending on day of week, free driving range and more!)
• Discounts on other recreation programs/classes
• Flexible schedule
• Accrued sick time (1 hour for every 30 hours worked)
• Wellness Program- earn points for additional program discounts/free classes
• Scholarship Program (eight $500 scholarships awarded per year)
• Eligible to participate in 401(k) plan

About Us
Creating Community, Enhancing Health, Inspiring Play! We fulfill our mission by providing a variety of recreational services, programs and activities for both youth and adults. We operate three recreation centers, two golf courses, a two-sheet ice arena, swimming pools, and two indoor sports facilities. In addition, we maintain 68 park sites and over 30 miles in trails. Joining our team means you will contribute to the well-being of your community.