Athletics Assistant Coordinator - Youth Sports

Job Description

Position: Athletics Assistant Coordinator - Youth Sports (Full-Time, Non-Exempt)

Hiring Salary Range: $46,148 - $54,292

Full Salary Range: $46,148 - $62,436

Application Deadline: March 20, 2025

Summary

Under the supervision of the Athletics Coordinator - Youth Sports, this position is responsible for adult/youth athletic program development and administrative work of the department as well as assisting in providing a variety of youth, adult and community programs to maximize facility use and revenue at assigned locations. Programs include a variety of youth and adult classes, leagues, camps, clinics, tournaments, and special events related to specialty sports. The Athletic Assistant Coordinator will assist the Athletics Coordinator in overseeing the planning, marketing, supervising, staffing, budgeting, maintenance and daily operation of assigned facilities and/or programs. Officiating, scorekeeping, and supervising leagues may be required. The typical work schedule is Tuesday - Saturday. All teams play on Saturdays which requires on-site supervision.

Job Responsibilities

• Assist in the daily operations by planning, coordinating, scheduling and implementing the District's recreation and athletic programs, activities, facilities and special events for all ages and abilities in one or more programming disciplines.
• Assist in hiring, training, scheduling, supervising and evaluating the work of part time staff. Recruit, provide orientation/training and schedule and track program volunteers.
• Ensures proper scheduling by monitoring scheduling of games and staff/umpires, conducting managers, coach’s meetings and clinics, and recommending and evaluating existing programs.
• Provide and/or schedule transportation for program events.
• Provide supervision at program sites by instructing participants in athletic programs and adhering to league rules. Enforce all rules and regulations and stop all unsafe actions.
• Maintains related records and statistics for programs.
• Ensures all District equipment is properly maintained and accounted for.
• Responsible for administrative duties as required; particularly in terms of registration, data entry into recreation software system (Community Pass), reporting on attendance, purchase of supplies, ordering team uniforms and awards.
• Assist with the preparation and monitoring of the budget, manage revenues and expenditures and prepare financial reports. Prepare purchase orders, RFP’s, and invoice requests. Collect and record payments/fees for programs and outstanding balances. Prepare short and long-range revenue/expenditure projections, check revenue streams through POS etc. Develop and recommend program related costs, fees, and locations.
• Plans, orders, and distributes awards for annual tournaments and leagues.
• Recruit and retain participants, including marketing and promotion to the community.
• Develop and maintain relationships with District employees, vendors, various outside user groups and associations to coordinate their programs, tournaments, special events and league play.
• Assist with policy enforcement and procedural manuals; conduct periodic staff meetings to provide and gather information, answer questions and respond to complaints and concerns, both internally and externally. Review program rules with teams and resolve any disputes in a timely manner.
• Observe necessary precautions to assure general public safety; inspect facilities/grounds for safety and maintenance needs.
• Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of recreational services.
• Recognize emergency and dangerous situations by reacting quickly and calmly; administer first aid as needed. Completes Accident/Incident report and notify supervisor immediately.
• Respond to public inquiries in a courteous manner; provide information within the area of assignment; resolve complaints in an efficient and timely manner.
• Attend and participate in staff meetings, trainings, and orientations.
• Attend work on a regular, reliable and punctual basis; subs for co-workers when available; may substitute as needed.
  
  

Required Experience

• Bachelor’s degree in Recreation, Sports Managers, Physical Education or directly related field preferred.
• Two (2) years previous coaching experience preferred.
• Equivalent combination of acceptable education and years of experience in the field may also be considered.
• Current certifications in AED/CPR and First Aid or the ability to obtain such certifications within sixty (60) days of employment.
• Must possess and maintain a valid Driver’s License or the ability to obtain one within thirty (30) days of employment. Must be insurable by the District carrier at the onset and for the duration of employment.
• Concussion recognition training is required prior to employment and must be renewed annually.
  
  

Benefits

As a Full-Time Foothills employee, benefits include:

• Medical, dental & vision insurance
• Paid Time-Off (vacation, personal & sick time) which equates to 4 weeks/year
• 8 paid holidays 2 floating holidays/year
• Recreation discounts and perks for you and your dependents including but not limited to:
• FREE use of our recreation/fitness centers, swimming pools, and ice arena
• FREE drop-in fitness classes (includes but is not limited to yoga, Zumba and aerobic classes)
• Golf discounts ($3 - $14 for 9 holes depending on day of week, free driving range and more!)
• Discounts on childcare and other classes/programs
• 100% paid Term Life Insurance and AD&D
• 401(k) with annual District discretionary contribution
• Flexible Spending Account (medical and/or dependent care)
• Voluntary Term Life Insurance available
• Long-Term and Short-Term Disability insurances available
• Wellness Program- earn additional personal time or medical insurance discount and more!
• Tuition Reimbursement program
  

About Us

Creating Community, Enhancing Health, Inspiring Play! We fulfill our mission by providing a variety of recreational services, programs and activities for both youth and adults. We operate three recreation centers, two golf courses, a two-sheet ice arena, swimming pools, and two indoor sports facilities. In addition, we maintain 68 park sites and over 30 miles in trails. Joining our team means you will contribute to the well-being of your community.

Keyword: sports