What are the responsibilities and job description for the Executive Assistant position at Forcepoint LLC?
Who is Forcepoint?
Forcepoint simplifies security for global businesses and governments. Forcepoint's all-in-one, truly cloud-native platform makes it easy to adopt Zero Trust and prevent the theft or loss of sensitive data and intellectual property no matter where people are working. 20 years in business. 2.7k employees. 150 countries. 11k customers. 300 patents. If our mission excites you, you're in the right place; we want you to bring your own energy to help us create a safer world. All we're missing is you!
Forcepoint is seeking a driven, full-time Executive Assistant to support our GTM VPs and senior leaders. This role will work with our lead GTM Executive Assistant for the Go-To-Market team and will be the primary point of contact for some members of the executive leadership team. This role must possess the ability to make decisions quickly, communicate effectively at all levels, be diplomatic and maintain professionalism. This role requires a dynamic individual who is creative, organized, proactive, assertive when needed, and able to work in partnership with others for a smooth, seamless operating rhythm.
Proactively manage and optimize executive calendars, including scheduling appointments, coordinating complex meetings, and arranging seamless travel itineraries.
Anticipate needs and proactively engage appropriate people and resources to support the executive.
Communicate clearly and effectively with the executive and their teams to ensure the executive is well informed of upcoming commitments and responsibilities.
Assist with travel arrangements including flights, hotel bookings, international visas and all other related arrangements to ensure a smooth travel experience for your executive.
Complete a wide variety of organizational support including correspondence, expense reports, in-office meetings at Austin HQ, assist with events coordination and cross-functional activities as needed.
Majority of assigned work will be conducted during standard business hours; however, it is essential that the candidate must be able to support early morning, late evening and weekend work when the need arises.
Operational Support: Maintain office supplies and equipment, ensuring a well-organized and efficient office environment.
Other duties as assigned.
Qualifications:
- 4 years experience as an Executive Assistant, ideally supporting senior-level executives.
- Bachelor's degree preferred
- Exceptional organizational and time-management skills, with the ability to prioritize and multitask effectively.
- Strong interpersonal skills and the ability to interact and build relationships with all levels of management
- Excellent written and verbal communication skills, with strong attention to detail.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Demonstrated ability to handle confidential information with discretion.
- Strong problem-solving abilities and a proactive approach to anticipating needs.
- Bachelor's degree preferred.
Don't meet every single qualification? Studies show people are hesitant to apply if they don't meet all requirements listed in a job posting. Forcepoint is focused on building an inclusive and diverse workplace - so if there is something slightly different about your previous experience, but it otherwise aligns and you're excited about this role, we encourage you to apply. You could be a great candidate for this or other roles on our team.
The policy of Forcepoint is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to affirmatively seek to advance the principles of equal employment opportunity.
Forcepoint is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company's career webpage as a result of your disability. You may request reasonable accommodations by sending an email to recruiting@forcepoint.com.
Forcepoint is a Federal Contractor. Certain positions with Forcepoint require access to controlled goods and technologies subject to the International Traffic in Arms Regulations or the Export Administration Regulations. Applicants for these positions may need to be "U.S. Persons," as defined in these regulations. Generally, a "U.S. Person" is a U.S. citizen, lawful permanent resident, or an individual who has been admitted as a refugee or granted asylum.
Applicants must have the right to work in the location to which you have applied.
"Forcepoint is an equal opportunity employer. We welcome and encourage diversity in the workplace regardless of race, gender, religion, age, sexual orientation, gender identity, disability or veteran status.
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