Marketing Administrative Assistant - Dallas, TX

Welcome to Ford AV, a realm where the passion for audio, video, lighting, music, and technical prowess intersect to craft unforgettable experiences. If you're someone who finds joy in AV and has immersed yourself in the technical intricacies, we invite you to join us on an exhilarating journey. Explore the perfect harmony of your skills and creativity as we embark on a quest to redefine the intersection of technology and art in the world of AV entertainment. This is more than a job posting; it's an invitation to bring your expertise to a stage where innovation and passion converge seamlessly. Join us today!                

  Why Ford AV? 

Ford AV is America’s leading audiovisual solutions integrator.  With over 50 years of experience, we are the complete technology provider for the nation’s top enterprise brands for design, installation, and service of professional sound systems, AV systems, video conferencing systems, networks, and security surveillance systems. Ford AV strives for excellence in all aspects of our work and brand including offering competitive compensation, benefits, and perks for our team members.  

 • Ongoing Industry Training

• PTO & Major Holidays

• Health & Life Insurance

• 401k Matching

• Discretionary Profit Sharing

• Advancement Opportunities

What you will be doing:

In this role, you'll dive into an exciting journey as a Marketing Administrative Assistant, working closely with our Ford Marketing Team. Your duties will encompass event planning, vendor coordination, crafting meeting agendas using MS Teams, generating lead tracking reports, and providing support in various marketing initiatives.

As a Marketing Administrative Assistant with a knack for connecting with people, you'll take pride in planning engaging events, Showcase gatherings, and webinars, all designed to resonate with our audience. Tracking and monitoring usage of co-op/MDF dollars and joint vendor marketing programs. Develops, implements, and evaluates joint marketing programs. Your influence will extend to email campaigns, website development, and publications. Your creative touch will also help enhance our print materials, webinars, and social media.

Event Planning and Vendor Coordination:

• Utilize your people skills to lead and execute comprehensive event planning strategies for trade shows, Showcase events, and webinars, ensuring a warm and inviting atmosphere for all attendees.
• Leverage your customer service skills to coordinate with vendors, negotiate contracts, and cultivate strong relationships for optimal partnerships and successful collaboration.
• Manage logistics with a personal touch, from venue selection to booth design, ensuring a welcoming and cohesive presence at events.
• Collaborate effectively with internal teams and external partners, creating a positive and inclusive environment that aligns with marketing objectives.
• Creating registration pages, booking event spaces, and providing updates to stakeholders.
• Bring your friendly approach to helping others without compromising the quality of the attendee experience.
• Serve as the main point of contact for vendors, fostering smooth communication, timely deliverables, and a shared commitment to quality standards.
• Evaluate and help select vendors with a people-centric mindset, building a network of reliable partners to enhance our overall marketing strategies.

But that's not all – your role involves continuously seeking new opportunities and maintaining open communication with our teams to adapt and tailor our support to the ever-evolving marketplace. If you're ready to bring your people skills to help take our marketing initiatives to new heights, we invite you to join us on this exhilarating journey!

What we're looking for:

• Experience in trade show planning, content coordination, and seminar topic selection.
• An associate degree in marketing or a related field, or substantial relevant work experience is required.
• Proven AV and/or Technology Industry experience is a plus.
• 1 years of experience in corporate marketing initiatives
• Exceptional written and verbal communication skills to facilitate presentations, write communication materials, and negotiate with vendors and sales representatives.
• Demonstrated ability to effectively handle several projects simultaneously
• Deadline-oriented with exceptional attention to detail.
• Excellent planning, organizational, multi-tasking, and problem-solving skills
• Proficiency in event planning and vendor coordination
• Ability to work seamlessly with MS Teams, Outlook and Excel
• Strong organizational abilities for managing multiple projects concurrently.
• Experience in coordinating webinars, from vendor selection to presentation oversight.
• Proficiency in creating engaging PowerPoint presentations for meetings and updates.
• Initiative and participation in marketing efforts.
• Must be able to work well under pressure
• Ability to travel to company offices and other locations as needed.

Other Information you need to know:

Drug Testing: Ford AV is committed to maintaining a drug-free workplace and, therefore, all employees are subject to drug testing. Moreover, pre-employment, random, reasonable suspicion and/or post-accident drug testing may be conducted in accordance with company policy and all applicable laws to ensure a safe and healthy work environment. All applicants for this position tentatively selected for employment at Ford AV are subject to pre-employment drug testing and a final offer of employment is contingent upon a negative drug test result.

Physical Requirements: The employee should be prepared for a dynamic work environment that may involve extended periods of sitting while operating office equipment, as well as occasional standing, walking, reaching, and lifting objects weighing up to 20 pounds. The employee should possess adequate manual dexterity, eyesight, and proficiency in using standard office tools such as computers, printers, and telephones for tasks involving reading, writing, interpreting, and managing paperwork. Effective communication skills and the ability to adapt to changing work settings are essential. This role may also involve occasional travel, including overnight stays, requiring flexibility in working hours and commitments. Safety protocols must be followed at all times to ensure a secure work environment.

EOE/AA/M/F/D/V

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• I consent to receive text messages from Ford AV about my application/resume? (Yes or No)

Experience:

• Event Planning/Coordinating: 1 year (Required)

Ability to Relocate:

• Irving, TX 75063: Relocate before starting work (Required)

Work Location: In person

Salary : $20 - $24