What are the responsibilities and job description for the Director of University Conference Services position at Fordham University?
Position Details
Position Information
About Fordham
Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.
The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program ( EAP ); tuition remission; and generous time off.
Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.
Title of Position Director of University Conference Services
Position Number A02580
FLSA Exempt
Scheduled Hours Per Week 35
Department Conference Services
Campus Lincoln Center
Work Arrangement Onsite
Hybrid Policy: Please review the Hybrid Policy at www.fordham.edu/hybridpolicy .
Position Summary
Reporting to the Assistant Vice President for Administration, the Director of University Conference Services is responsible for coordinating events sponsored by on-campus and off-campus groups to maximize a successful and profitable conference service program for the University.
This position requires travel to other university locations as well as evening and weekend hours.
Essential Functions
Manages and actively solicits for external events and campus space rentals.
Develops and oversees contracts, insurance requirements and invoices for external group events and catering.
Provides campus tours of facilities for potential clients including summer conference groups.
Negotiates and oversees corporate hotel rates and reservations for individual and group stays for University guests; conducts site visits with hotels and other venues for lodging.
Facilitates internal and external events, including all summer conferences at the Lincoln Center and Rose Hill campuses, and determines charges as it relates to the cost of events. Provides other hospitality information including restaurants and other off campus venues for University events.
Coordinates all filming by external groups for movies and television at all campuses.
Participates in pre-conference meetings with client, food service and operations for large scale events.
Manages conference budgets, forecasting revenue and potential growth by identifying sources of additional business opportunities. Produce BPREP budgets for projected revenue and expenditures.
Essential Functions Note This list is not intended to be an exhaustive list.
The University may assign additional related duties as necessary.
Management Responsibilities Supervises the work of other Fordham employees who are individual contributors. Responsible for hiring, training and developing, managing performance and administering corrective action. Has significant input in compensation decisions.
Additional Functions
Develops ongoing relationships with custodial, security and outside vendors to ensure effective communications as relates to the successful outcome of an event.
Works closely with Residential Life in coordinating and implementing a successful summer conference program.
Assists with other University events, such as Jesuit Ordinations.
Required Qualifications: Education and Experience
Bachelor’s Degree.
Minimum of six years’ related experience in Conference Services or similar work settings.
Required Qualifications: Knowledge and Skills
Mastery of Microsoft Office Suite.
Demonstrated effective communication and interpersonal skills.
Proven ability to plan for and manage multiple projects independently and effectively, ensuring deadlines are met.
Preferred Qualifications
Minimum Starting Salary $115,000
Maximum Starting Salary $125,000
Qualifications
Note Salary is commensurate with qualifications, experience, and skills.
Is this a Union position? No
Posting Detail Information
Posting Number A801P
Number of Vacancies 1
Start Date ASAP
Posting Date 01/21/2025
Special Instructions
EEO Statement
Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.
Fordham University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Position Information
About Fordham
Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.
The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program ( EAP ); tuition remission; and generous time off.
Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.
Title of Position Director of University Conference Services
Position Number A02580
FLSA Exempt
Scheduled Hours Per Week 35
Department Conference Services
Campus Lincoln Center
Work Arrangement Onsite
Hybrid Policy: Please review the Hybrid Policy at www.fordham.edu/hybridpolicy .
Position Summary
Reporting to the Assistant Vice President for Administration, the Director of University Conference Services is responsible for coordinating events sponsored by on-campus and off-campus groups to maximize a successful and profitable conference service program for the University.
This position requires travel to other university locations as well as evening and weekend hours.
Essential Functions
Manages and actively solicits for external events and campus space rentals.
Develops and oversees contracts, insurance requirements and invoices for external group events and catering.
Provides campus tours of facilities for potential clients including summer conference groups.
Negotiates and oversees corporate hotel rates and reservations for individual and group stays for University guests; conducts site visits with hotels and other venues for lodging.
Facilitates internal and external events, including all summer conferences at the Lincoln Center and Rose Hill campuses, and determines charges as it relates to the cost of events. Provides other hospitality information including restaurants and other off campus venues for University events.
Coordinates all filming by external groups for movies and television at all campuses.
Participates in pre-conference meetings with client, food service and operations for large scale events.
Manages conference budgets, forecasting revenue and potential growth by identifying sources of additional business opportunities. Produce BPREP budgets for projected revenue and expenditures.
Essential Functions Note This list is not intended to be an exhaustive list.
The University may assign additional related duties as necessary.
Management Responsibilities Supervises the work of other Fordham employees who are individual contributors. Responsible for hiring, training and developing, managing performance and administering corrective action. Has significant input in compensation decisions.
Additional Functions
Develops ongoing relationships with custodial, security and outside vendors to ensure effective communications as relates to the successful outcome of an event.
Works closely with Residential Life in coordinating and implementing a successful summer conference program.
Assists with other University events, such as Jesuit Ordinations.
Required Qualifications: Education and Experience
Bachelor’s Degree.
Minimum of six years’ related experience in Conference Services or similar work settings.
Required Qualifications: Knowledge and Skills
Mastery of Microsoft Office Suite.
Demonstrated effective communication and interpersonal skills.
Proven ability to plan for and manage multiple projects independently and effectively, ensuring deadlines are met.
Preferred Qualifications
Minimum Starting Salary $115,000
Maximum Starting Salary $125,000
Qualifications
Note Salary is commensurate with qualifications, experience, and skills.
Is this a Union position? No
Posting Detail Information
Posting Number A801P
Number of Vacancies 1
Start Date ASAP
Posting Date 01/21/2025
Special Instructions
EEO Statement
Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.
Fordham University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Salary : $115,000 - $125,000
