What are the responsibilities and job description for the Executive Secretary, Lvl 5 position at Fordham University?
Position Details
Position Information
About Fordham
Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.
The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program ( EAP ); tuition remission; and generous time off.
Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.
Title of Position Executive Secretary, Lvl 5
Position Number C00210
FLSA Non-Exempt
Number of hours worked per week 35
Department McGinley Student Center
Campus Rose Hill
Work Arrangement Hybrid
Hybrid Policy: Please review the Hybrid Policy at www.fordham.edu/hybridpolicy .
Position Summary
Reporting to the Assistant Dean for Student Involvement to provide clerical support in all areas of OSI and office management of projects as assigned by the supervisor.
Essential Functions
Assists the Assistant Dean and the administrative team within OSI in managing a high-traffic office overseeing Student Events and Programming, Commuter Student Services, the McShane Center, and New Student Orientation.
Provides clerical, telephone, scheduling, and computer support for the Assistant Dean and other OSI areas as determined by the supervisor, including front office reception and coverage in other reception areas as needed.
Maintains the front reception area for the Office for Student Involvement, answering calls, directing inquiries, greeting students and guests, and managing traffic flow.
Manages the office’s general email account and provides administrative support for all corporate accounts within OSI .
Drafts and prepares documents, develops spreadsheets and reports, distributes meeting agendas and minutes, and supports special projects as determined by the Assistant Dean.
Assists with updating departmental websites and preparing team meeting agendas.
Reviews and approves flyers for posting around campus.
Assists with managing locker rentals and distribution in the McShane Center.
Oversees inventory and ordering office supplies, stationery, balloons, and helium tanks.
Supports the Student Clubs administrative team to ensure clubs have access to copying in OSI and assists with the review and approval of club fliers.
Maintains updated office forms, notices, and contact information on Ramsinvolved.
Assists with the sales of discount movie tickets and Metro Cards, tracks staff vacation schedules, handles vending machine reimbursements, and oversees key distribution for OSI spaces.
Essential Functions Note This list is not intended to be an exhaustive list.
The University may assign additional related duties as necessary.
Management Responsibilities Guides work of other employees who perform essentially the same work and/or student workers. Organizes, sets priorities, schedules and reviews work, but is generally not responsible for final decisions in hiring, performance management or compensation.
Additional Functions
Required Qualifications: Education and Experience
High school degree or equivalent.
Minimum Of Two Years Of Clerical Experience.
Required Qualifications: Knowledge and Skills
Demonstrated experience working in a student-centered environment and proficiency in building and maintaining excellent relationships with departments, faculty, and student groups across campus.
Proficiency in Adobe Acrobat, MS Word, Excel, Access, PowerPoint and Gmail.
Highly organized, resourceful, and adaptable, with excellent communication and interpersonal skills. Detail-oriented and able to effectively manage multiple tasks.
Demonstrated professional maturity.
Preferred Qualifications
College degree preferred.
Oversight Experience Of Student Workers Or Equivalent Preferred.
Experience in higher education, conference services, or hospitality services is preferred.
Minimum Biweekly Salary for Level 6 Internal Applicants who meet criteria N/A
Maximum Biweekly Salary for Level 6 Internal Applicants who meet criteria N/A
Minimum Biweekly Salary for All Others $2,133.10
Maximum Biweekly Salary for All Others $2,133.10
Union Affiliation Local 153
Posting Detail Information
Posting Number C058P
Number of Vacancies 1
Start Date ASAP
Posting Date 03/27/2025
Special Instructions
EEO Statement
Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.
Fordham University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Position Information
About Fordham
Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.
The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program ( EAP ); tuition remission; and generous time off.
Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.
Title of Position Executive Secretary, Lvl 5
Position Number C00210
FLSA Non-Exempt
Number of hours worked per week 35
Department McGinley Student Center
Campus Rose Hill
Work Arrangement Hybrid
Hybrid Policy: Please review the Hybrid Policy at www.fordham.edu/hybridpolicy .
Position Summary
Reporting to the Assistant Dean for Student Involvement to provide clerical support in all areas of OSI and office management of projects as assigned by the supervisor.
Essential Functions
Assists the Assistant Dean and the administrative team within OSI in managing a high-traffic office overseeing Student Events and Programming, Commuter Student Services, the McShane Center, and New Student Orientation.
Provides clerical, telephone, scheduling, and computer support for the Assistant Dean and other OSI areas as determined by the supervisor, including front office reception and coverage in other reception areas as needed.
Maintains the front reception area for the Office for Student Involvement, answering calls, directing inquiries, greeting students and guests, and managing traffic flow.
Manages the office’s general email account and provides administrative support for all corporate accounts within OSI .
Drafts and prepares documents, develops spreadsheets and reports, distributes meeting agendas and minutes, and supports special projects as determined by the Assistant Dean.
Assists with updating departmental websites and preparing team meeting agendas.
Reviews and approves flyers for posting around campus.
Assists with managing locker rentals and distribution in the McShane Center.
Oversees inventory and ordering office supplies, stationery, balloons, and helium tanks.
Supports the Student Clubs administrative team to ensure clubs have access to copying in OSI and assists with the review and approval of club fliers.
Maintains updated office forms, notices, and contact information on Ramsinvolved.
Assists with the sales of discount movie tickets and Metro Cards, tracks staff vacation schedules, handles vending machine reimbursements, and oversees key distribution for OSI spaces.
Essential Functions Note This list is not intended to be an exhaustive list.
The University may assign additional related duties as necessary.
Management Responsibilities Guides work of other employees who perform essentially the same work and/or student workers. Organizes, sets priorities, schedules and reviews work, but is generally not responsible for final decisions in hiring, performance management or compensation.
Additional Functions
Required Qualifications: Education and Experience
High school degree or equivalent.
Minimum Of Two Years Of Clerical Experience.
Required Qualifications: Knowledge and Skills
Demonstrated experience working in a student-centered environment and proficiency in building and maintaining excellent relationships with departments, faculty, and student groups across campus.
Proficiency in Adobe Acrobat, MS Word, Excel, Access, PowerPoint and Gmail.
Highly organized, resourceful, and adaptable, with excellent communication and interpersonal skills. Detail-oriented and able to effectively manage multiple tasks.
Demonstrated professional maturity.
Preferred Qualifications
College degree preferred.
Oversight Experience Of Student Workers Or Equivalent Preferred.
Experience in higher education, conference services, or hospitality services is preferred.
Minimum Biweekly Salary for Level 6 Internal Applicants who meet criteria N/A
Maximum Biweekly Salary for Level 6 Internal Applicants who meet criteria N/A
Minimum Biweekly Salary for All Others $2,133.10
Maximum Biweekly Salary for All Others $2,133.10
Union Affiliation Local 153
Posting Detail Information
Posting Number C058P
Number of Vacancies 1
Start Date ASAP
Posting Date 03/27/2025
Special Instructions
EEO Statement
Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.
Fordham University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Salary : $2,133
