Senior Administrative Assistant- Pathology Lab

Overview

Job Description

Come join our team! If you are ready to make an impact every day, and thrive in a fast-paced environment, then a career at Forefront may be the perfect fit for you!

Summary

The Sr. Administrative Assistant supports the smooth operation of our organizations Pathology Laboratory. This role requires a multitasker who thrives in a fast-paced environment, with excellent organizational and communication skills. This role requires a proactive approach to managing office functions, handling internal and external communications, and assisting with various projects to ensure the efficient functioning of our team and company.

Responsibilities

Essential Functions:

• Calendar and Schedule Management:
• Manage team calendars and appointments to ensure efficient coordination.
• Serve as the primary contact for internal and external scheduling.
• Arrange travel logistics, including flights, accommodations, and itineraries.
• Communication and Relationship Building:
• Act as the first point of contact for stakeholders, ensuring professional communication.
• Prepare and proofread internal and external communications (emails, reports, presentations).
• Maintain communication with department heads for task alignment and execution.
• Project Support:
• Assist with special projects through research, document preparation, and coordination.
• Track project timelines and deliverables to meet deadlines.
• Meeting and Administrative Support:
• Prepare meeting materials, take minutes, and record follow-up actions.
• Maintain an organized and efficient office environment.
• Process purchase orders and credit card receipts per company policies.
• Excel Data Management and Reporting:
• Create and manage spreadsheets for business operations and projects.
• Develop detailed reports, charts, and dashboards using Excel.
• Use formulas, pivot tables, and formatting to streamline reporting.
• PowerPoint Presentation Preparation:
• Design and format PowerPoint presentations for various audiences.
• Include visuals, graphs, and data visualizations to enhance presentations.
• Ensure presentations align with branding and communication standards.
• Team Support and Engagement:
• Provide administrative support to departments as needed.
• Organize team-building activities and events to promote collaboration.
• Compliance:
• Complete compliance training and adhere to all guidelines.
• Other Duties:
• Perform additional tasks as assigned.
  

Qualifications

Education:

• Bachelor’s degree
• 3-5 years related experience
  
  

Knowledge, Skills & Abilities

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), and familiarity with office management software.
• Strong attention to detail and ability to manage multiple tasks with competing priorities.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with a professional demeanor and a customer-focused approach.
• Ability to maintain confidentiality and handle sensitive information with integrity.
• Ability to maintain confidentiality of information.
  
  

Physical Demands

• Ability to communicate in an active multi-office environment.
• Ability to efficiently operate all job related office equipment (telephone, computer, calculator, fax, copier).
• Ability to communicate via telephone.
• Ability to sit for large portions of a workday.