What are the responsibilities and job description for the Administration & Governance Officer position at Foreign & Commonwealth Office?
Roles and Responsibilities:
- Support the preparation of Northern Ireland Bureau (NIB) Strategy and Business Plan (BP) and reporting on progress against targets.
- Anticipate and collate information for regular reports and statements on performance against BP targets, risk register, gifts and hospitality, stewardship statements, declarations of interest, political engagement and Executive Office annual report.
- Provide support in the drafting of Business Cases and Post Project Evaluations.
- Maintenance and review of NIB policies and communicating those messages to staff.
- Strengthen connectivity with Northern Ireland Executive Departments, particularly TEO and with British Embassy systems.
- Maintain the Bureau database of contacts for management information.
General Administration
- Support Office Manager as required, including assisting with general office duties such as filing, ordering office supplies and answering the phone.
- Provide back-up support to senior management at particularly busy periods, including diary management and responding to queries.
- Manage and maintain all IT systems including computer network, landline telephones, cell phones and internet facilities in conjunction with service provides. Monitor system and network performance and address problems as they arise.
- Maintenance of NIB Assets Registers and liaison with Finance Division re addition, transfer and disposal of assets.
- Draft responses to other NICS exercises
- Provide support to Communications Officer in organization of the Bureau’s public events and maintaining records and contacts.
- Any other administrative tasks as required
Engagement
- Keep abreast of congressional affairs and other US politics
- Drafting of briefing as required
- Good organisational skills and a keen eye for detail.
- Good written and verbal communications skills.
- Ability to multi-task and think creatively to find solutions.
- Ability to work as a team player.
- Proficiency with the Microsoft Office Suite.
- Experience with databases
Under US State Department requirements, the UK Government in the US may only employ, as non-diplomatic staff, persons who are US citizens, US Permanent Residents or A visa holders with EAD cards*. If you hold a visa other than an A visa you are not currently eligible to work at our office. Please refer to our website for information on exceptions to this policy at www.gov.uk/government/world/usa. All selected candidates are subject to background checks and will require a security clearance prior to starting work. • A visas are acceptable at the Embassy and Consulates. The UK Mission to the UN (UKMIS) accepts G visas, and British Defence Staff (BDS) outposts accept A or NATO visas
Learning and Development Opportunities:
Introduction to the Northern Ireland Civil Service
Introduction to the Work of the Northern Ireland Executive
Working Patterns:
Full time Monday – Friday 9am to 5pm
The Bureau hosts some evening events at which the postholder may be required to provide support the Director on occasions.