Recruitment & Onboarding Specialist

Job Description

Job Description

Organization Overview :

Foresight Financial Group, Inc., an Illinois corporation founded in 1986, is a bank holding company established under the Federal Reserve with fifteen offices in the Northern Illinois counties of Winnebago, Stephenson and Kankakee. Holdings of the Foresight Financial Group, Inc. include German American State Bank located in German Valley, Pecatonica, and Winnebago; State Bank of Davis located in Davis and Kankakee; State Bank located in Freeport; Lena State Bank located in Lena; Northwest Bank located in Rockford, Loves Park and Machesney Park; and State Bank of Herscher located in Herscher and Kankakee.

Position Summary :

The Recruitment and Onboarding Specialist is responsible for supporting the recruiting, hiring, and onboarding processes across Foresight Bank’s six divisions, with a priority focus on the retail business. This individual will work closely with the HR team, hiring managers, and external candidates to ensure a seamless and efficient recruitment experience, while aligning with the organizations’ strategic goals.

Primary Responsibilities :

• Collaborate with hiring managers across all divisions to understand and gauge staffing needs and develop tailored recruitment strategies.
• Source candidates using innovative tools, including professional networks, ATS (applicant Tracking Systems), and recruitment events.
• Screen resumes, conduct initial prescreens and interviews, and coordinate with hiring teams to advance candidates through the hiring process.
• Maintain a pipeline of qualified candidates for current and future openings.
• Manage pre-employment processes (including background / credit / reference checks) and offer letter generation and presentation.
• Crafts and sends communication with information about the company, onboarding agenda, equipment handover, dress code, parking options, perks and similar items.
• Oversee the HR operational onboarding process for new hires, ensuring all required paperwork, background checks, and compliance requirements are completed.
• Facilitate orientation sessions to introduce new employees to the company culture, policies, and procedures.
• Act as a primary point of contact for new recruits, addressing questions and providing guidance throughout the onboarding process.
• Collaborate with IT, facilities, and other departments to ensure a smooth transition for new employees.
• Build strong relationships with Human Resources team and hiring managers to ensure alignment of hiring goals and timeline.
• Follow human resources procedures and educate and communicate impacted parties on workflow and responsibilities. Make recommendations and implement efficiencies.
• Manage and comply with HR Document Retention schedule and system.
• Manage and / or participate in special projects, as needed.
• Maintain compliance with and adhere to all state and federal regulations and bank policies and procedures, including, but not limited to Bank Secrecy Act, FACT ACT, Community Reinvestment Act, and EEO / AA / Fair Employment Practices.

Competencies :

Communicator : Strong interpersonal and project management skills, with emphasis on oral and written communication directed at both internal and external parties. Responds promptly to needs and request.

Analytical Strong analytical skills including the ability to address situations by using a logical, systematic, sequential approach.

Planning : Can establish a systematic course of action for self in order to accomplish objectives in an organized manner; determines priorities and allocates resources effectively. Navigates the organization to accomplish objectives effectively.

Detail Oriented : Achieves thoroughness and accuracy when accomplishing a task through concern for all the areas involved.

Technical : Proficient in the recruitment process from sourcing to hire. Skilled at networking and sourcing talent for a cultural and skill fit. Basic knowledge of human resources management, including but not limited to employee relations, compensation and benefits, performance management, recruitment, learning and development and applicable employment legislation. Fluency in Microsoft365. Basic abilities as HRIS user, preferably ADP. Self-user of social media for purposes of recruitment preferred.

Performance Standards :

Maintain time to fill of less than 90 Days.

Maintain established turnover standard.

Performance Weightings :

40% Competencies

60% Position Performance Standards and Personal Goals

Qualifications :

HS Diploma or equivalent required. Associates or bachelor degree or commiserate experience in Talent Acquisition, Human Resources or related field preferred. 1-3 years prior experience in a Talent Acquisition and / or Human Resources related role or responsibilities a plus. Must have a valid driver’s licenses and the ability to travel regionally.

Physical Demands and Work Environment :

This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, copy machines, filing cabinets and fax machines. The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires manual dexterity. While performing the duties of this Job, the Team Member is regularly required to sit or stand for extended periods of time.