What are the responsibilities and job description for the Administrative Assistant III - Communications position at Forest County Potawatomi Community?
Here's what you'll be doing:
- Performs a wide variety of clerical support; composes and edit memos, letters, and email correspondence.
- Serves as the Division's primary administrative and operational liaison with internal and external department/agencies; monitors and maintains Division schedules.
- Arranges meetings, events, conferences and various other appointments.
- Demonstrates knowledge of Division programs, operational structure, policies and procedures to assist employees and candidates.
- Tracks flow of documents through department(s) including Executive levels
- Assists with the development and tracking of contracts; prepares legal requests.
- Assists in research, report generation, process identification and policy development.
- Monitors, reconciles, and assists with fiscal administration for the department, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding.
- Provides and/or oversees support activities such as assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments.
Here's what you'll need to be successful:
- High School Diploma and 10 years of administrative experience -OR- Associate's Degree and 6 years of administrative experience -OR- Bachelor's Degree and 1 year of administrative experience
- Must successfully pass all applicable background checks and drug screens
Preferred Qualifications:
- Leadership experience preferred
Experience
Required- 3 - 5 years: Experience in marketing and/or account management
Education
Preferred- Bachelors or better in Marketing or related field
Skills
Preferred- Critical thinking
- Positive Attitude
- Verbal Communication
- Writing
- Goal Setting
- Goal Achievement
- Reporting
- Marketing
- Customer Service
- Research
- Database Management
- Analytical
- Compassion
- Collaboration
- Communication
- Budgeting
- Advertising
Behaviors
Preferred- Innovative: Consistently introduces new ideas and demonstrates original thinking
- Team Player: Works well as a member of a group
- Loyal: Shows firm and constant support to a cause
- Enthusiastic: Shows intense and eager enjoyment and interest
- Dedicated: Devoted to a task or purpose with loyalty or integrity
- Leader: Inspires teammates to follow them
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Motivations
Preferred- Work-Life Balance: Inspired to perform well by having ample time to pursue work and interests outside of work
- Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
- Growth Opportunities: Inspired to perform well by the chance to take on more responsibility
- Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
- Goal Completion: Inspired to perform well by the completion of tasks
