PAYROLL COORDINATOR

Under general supervision of the Chief Financial Officer or designee, functions in the capacity of assisting payroll manager with coordination of the bi-weekly payroll process, submission and preparation of quarterly payroll taxes, W-2 process and payroll reporting relative to all departments of the Forest Preserve. Performs time and attendance system payroll administrative functions on a bi-weekly basis. Assists with all procedures relevant to payroll, including but not limited to, balancing, deposit of all amounts deducted for taxes, preparation, and distribution of W-2’s, etc. Maintains confidential records on behalf of the District relative to the bi-weekly payroll of its employees. The Forest Preserve processes payroll on a bi-weekly basis for approximately 600 to 700 salary and hourly employees which includes some seasonal employees.

Typical Duties

Assists Payroll Manager with processing biweekly payroll in the EBS payroll system.

Runs time and attendance reports and distributes to appropriate staff.

Review methods and procedures for tracking sick, vacation, and other payroll related leave balances to ensure accuracy.

Assists with creating third party files for transmission such as insurance, deferred compensation and pensions.

Assists with payroll costing, W2, payroll tax and union dues reconciliation processes.

Participates in Payroll System testing as superuser.

Provides end user training.

Runs checks for distribution on payday.

Maintains confidentiality of non-public employee information.

Minimum Qualifications

Must possess a master’s degree in finance, business administration, public administration, management, or substantially similar area from an accredited college or university AND at least 2 years of full-time professional experience in budgeting, finance, or payroll.

OR

bachelor's degree in finance, business administration, public administration, management, or substantially similar area from an accredited college or university AND at least 4 years of full-time professional work experience in budgeting, finance, or payroll.

OR

high school diploma or GED AND at least 6 years of full-time professional work experience in budgeting, finance, or payroll

Must possess a valid driver’s license.

Preferred Qualifications

Possess payroll work experience with Cook County, the City of Chicago, or the Chicago Park District; OR at least 1 year of experience processing payroll in a payroll department with the Oracle EBS Payroll application.

Knowledge, Skills, Abilities and Other Characteristics

Ability to work well under pressure and attend to detail.

Knowledge of payroll principles, practices, regulations & procedures.

Knowledge of Federal & State payroll requirements and related tax laws.

Experience using Microsoft Office Suite.

Thorough knowledge and ability to understand the organization and operations of the District.

Good communication skills; ability to gather information from others and make inquiries; ability to convey information and explain and describe basic office policy and procedure to others in person, electronically, or by telephone.

Ability to work in a team-oriented environment.

Ability to work independently in a time sensitive environment.

Ability to make sound decisions and multi-task while working in an environment of stress with specific deadlines.

Ability to understand and carry out instructions, written and verbal, and accurately relate such instructions to others.

The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work.

Benefits Package

Medical, Dental, and Vision Coverage

Basic Term Life Insurance

Pension Plan and Deferred Compensation Program

Employee Assistance Program

Paid Holidays, Vacation, and Sick Time

You May Qualify for the Public Service Loan Forgiveness Program (PSLF)

For further information on our excellent benefits package, please click on the following link:

http://www.cookcountyrisk.com/

Veteran’s Preference

When applying for employment with the Forest Preserve District of Cook County, preference is given in the application process to honorably discharged Veterans who have served in the Armed Forces of the United States for more than 180 consecutive days or during War Time. To take advantage of this preference, a Veteran must:

Meet the minimum qualifications for the position.

Identify themselves as a Veteran on their employment application by answering Yes to the question “Are you a military veteran?”

Attach a copy of their DD 214, DD 215, or NGB 22 (Notice of Separation) at the time of application by uploading it as part of your application. If there are multiple DD 214s, DD 215s, or NGB 22s, please submit the one with the latest date. Coast Guard must submit a certified copy of the military separation from either the Department of Transportation (before 911) or the Department of Homeland Security (after 911).

Veteran must provide original applicable discharge papers at time of interview.

General District Employment Requirements

PROOF OF EDUCATION, CERTIFICATIONS AND LICENSES WILL BE REQUIRED.

The Forest Preserve District of Cook County is an equal opportunity employer and ensures against discrimination in employment on the basis of a person’s race, color, sex, age, religion, disability, national origin, ancestry, sexual orientation, marital status, parental status, military discharge status, source of income, housing status, or gender identity. We value our employees and the different talents, expertise, and viewpoints that each brings to the table. We believe a robust exchange of ideas results in better decision-making and we commit to providing a constructive, safe, and positive work atmosphere that promotes mutual respect and empowers individuals to thrive in their jobs.