Administrative Assistant

Forest River, Inc., the Nation’s largest manufacturer of Recreational Vehicles, Cargo Trailers, Transit Buses and Boats has an immediate opening.

Essential Duties and Responsibilities:

Responsible for Purchasing:
 Process purchase orders & check requests for A/P
 Maintain Credit Card receipts and create monthly reports for Corporate
 Process payment for all driver tolls & citations for Safety Dept.
 Maintain all A/P files

Responsible for accounting for the “reload” division:
 Collection & Tracking of A/R for the reload division
 ACH & Check matching for A/R of the reload division
 Scan in all the reload paperwork into Perceptive software
 Track collection & process payments for broker fee’s
 Create and submit month end A/R reports to Corporate

Responsible for Invoicing:
 Create invoices weekly for the dry van storage (show trailers/signs)
 Maintain all A/R files

Responsible for Reception:
 Direct flow of office traffic via phone and in person
 Mail & packages delivery retrieval & Distribution
 Outbound Fedex & UPS scheduling & drop off
 Misc. admin duties & projects for the GM/Office manager
 Distribute misc. driver notices via email distribution for Safety Dept. (Fuel discounts, Hotel discounts, etc.)
 Assist dispatch with check calls as needed
 Assist shop Foreman with purchases, yard checks, trailer inventory, surveillance camera review, etc.
 Assist with order entry as needed
 Assist with dispatch for double decker’s & Marine divisions as needed
All duties and responsibilities may be expanded upon and are subject to change. Employees are expected to cross train
on all positions.

Education and/or Work Experience Requirements:
 Excellent verbal and written communication skills, including ability to effectively communicate internally as well as externally
 Excellent computer proficiency (MS Office – Word, Excel and Outlook)
 Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary work
 Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed
   routines, and standard accepted practices
 High school diploma or GED required
 Knowledge of DOT and or FMSCA rules helpful
 Associate degree or 2-3 years of equivalent experience preferred

Physical Requirements:
 Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other
    federal, state and local standards, including meeting qualitative and/or quantitative productivity standards
 Ability to maintain regular, punctual attendance consistent with the company standards
 Must be able to talk, listen and speak clearly on telephone