What are the responsibilities and job description for the Administrative Assistant position at Forever Living Products Intl?
GENERAL DESCRIPTION : The Administrative Assistant is responsible for providing administrative support and assistance to both the Executive Vice-President of Legal / Compliance and to the Associate General Counsel of Legal / Compliance. This position will act as the primary point of contact for internal and external inquiries on items concerning Legal / Compliance. Responsibilities include coordinating calendars, managing department filing, making travel and meeting arrangements, maintaining customer relations, preparing correspondence and participating in meetings and conference calls as needed.
ESSENTIAL DUTIES / RESPONSIBILITIES / FUNCTIONS :
Manage, Plan, schedule, General Counsel and Associate General Counsel’s schedule and calendars.
Attend and take notes in meetings on behalf of General Counsel and Associate General Counsel as needed.
Task and project management including creation, execution, planning and reporting for assignments.
Answer phone calls and take detailed messages or forward calls to appropriate individual(s).
Arrange and prepare all aspects of department’s travel (both domestic and international) including ground and air transportation, lodging, meals, etc.
Draft correspondence including legal documents, as directed.
Coordinate gathering and organizing of documentation required for litigation support.
Receive, review and respond to high volumes of correspondence via mail, e-mail, telephone, daily.
Manage paperwork and accurately sort, manage and file department documents.
Place office supply orders for needed supplies.
Work with other Executive Assistants on special projects, as needed.
Work cooperatively with co-workers and supervisors.
Maintain strict confidentiality on all matters.
Maintain regular and punctual attendance at work.
All other duties as assigned.
QUALIFICATIONS & SKILLS REQUIRED TO PERFORM JOB DUTIES :
Proficient with MS Office applications (MS Word, Excel, Outlook, and PowerPoint).
Accurate and efficient typing skills 45 wpm.
Proficient with Internet Explorer and Social Media.
Demonstrated strong written and verbal communication skills.
Intermediate to advanced level project management and task management skills.
Knowledge of business operations including LLCs, Corporations and licensing, etc.
Ability to maintain sensitive and confidential information.
Professional presentation; strong interpersonal, organizational and customer service skills.
Able to work on multiple projects at once and effectively prioritize and complete assignments accurately and on time.
Able to work quickly and handle high volumes of work in a fast-paced environment with constantly changing tasks, priorities and deadlines.
Must have strong initiative, confidence, assertiveness and accountability; strong attention to detail, follow-up and follow-through.
Ability to process information quickly, anticipate needs before they arise and work with little or no direction or direct supervision (must be proactive); must be able to work independently and as part of a team.
Proficient operation of general office equipment including copier, fax machine, scanner, printer, etc.
Consistently professional, friendly, helpful telephone and in-person demeanor.
EDUCATION AND / OR EXPERIENCE REQUIRED :
Bachelor’s or associate degree in business, Law, communications, or similar discipline preferred or an equivalent combination of education and work experience.
Three to Five years of executive administrative or administrative work experience including meeting coordination, scheduling, domestic and international travel.
PHYSICAL REQUIREMENTS TO PERFORM JOB DUTIES :
Stand / remain upright, walk / move throughout the building.
Stand / remain standing for several hours, up to 2 hours at a time to file.
Sit / remain seated at a computer for up to 8 hours a day, usually 4 hours at a time.
Use a PC with dual monitors, keyboard and mouse and telephone, continuously throughout the day.
Bend up and down, kneel, stoop and / or squat occasionally.
Keep a pulse on the job market with advanced job matching technology.
If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution.
Compensation Planning
Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right.
Surveys & Data Sets
What is the career path for a Administrative Assistant?
Sign up to receive alerts about other jobs on the Administrative Assistant career path by checking the boxes next to the positions that interest you.
