What are the responsibilities and job description for the Project Coordinator position at Forrest Management, LLC.?
Forrest Fence is a family and veteran owned business located in Felton, DE that has been serving Delaware and the surrounding areas for more than 20 years. Forrest Fence specializes in fence installation for commercial and residential properties and has a strong commitment to quality customer service and excellence.
Position Overview: We are looking for a highly organized and detail-oriented Project Coordinator to join our team. As a Project Coordinator, you will be responsible for overseeing all active outdoor living projects, including railings, decks, pergolas, screen rooms, three-season rooms, patios, and more. This position requires project scheduling, processing new signed contracts, coordinating subcontractor work, obtaining necessary permits, and ensuring timely completion of projects. You will also manage material orders, financing, and HOA approvals.
Your role will play a crucial part in the successful execution of all Fence Outdoor Living projects.
Key Responsibilities:
- Coordinate all active outdoor living projects, ensuring each one is on schedule from initial contract to final completion.
- Process newly signed contracts and ensure all required information is collected and documented for project initiation.
- Oversee and communicate with subcontractors ensuring their work aligns with project timelines.
- Responsible for placing orders for all materials required for Forrest Fence Outdoor Living projects, ensuring they are delivered on time.
- Obtain all necessary permits and set up appointments.
- Coordinate and secure HOA approvals for applicable projects.
- Assist customers with financing options and ensure that all necessary documents are completed.
- Gather required compliance documents such as W9 forms, Business Licenses, and Certificates of Insurance (COI) for subcontractors and vendors.
- Provide support as needed within the office, including handling administrative tasks, assisting with account receivables, and supporting the sales team.
Qualifications and Skills
- Proven experience in project coordination, ideally in the outdoor living, construction, or home improvement industry.
- Strong organizational and time-management skills, with the ability to handle multiple projects simultaneously.
- Excellent communication skills, both written and verbal, to effectively interact with clients, subcontractors, and internal teams.
- Experience using Job Nimbus, (not required) Microsoft Outlook, etc,
- Experience working with permitting, Miss Utility, HOA approvals, and compliance documents (W9, Business License, COI).
- Ability to work under pressure and meet tight deadlines while maintaining a high level of quality and attention to detail. As well as able to work both independently and as part of a team.
- Basic understanding of outdoor living materials (decks, railings, patios, etc.) and construction processes.
- Previous experience working with subcontractors in a construction or home improvement setting.
Compensation and Benefits:
- Competitive compensation based on experience
- Full-time, fast-paced work environment.
- Comprehensive benefits package, including:
- Medical, Vision, and Dental coverage.
- Life Insurance and Short-Term Disability.
- 401k Retirement Plan.
- Opportunities for career advancement and professional development within the company.
- Casual and positive work environment.
