What are the responsibilities and job description for the Office Services Specialist position at Forrest Solutions?
Are you a proactive, service-oriented professional with a "can-do" attitude? Do you take pride in creating a clean, organized, and welcoming workspace? If so, we’d love to meet you!
We are seeking a dedicated Office Services Associate to join our team and take ownership of day-to-day office support functions. This individual will play a vital role in ensuring the workplace is not only operationally efficient but also a positive and professional environment for both employees and guests.
🔧 Key Responsibilities:
- Maintain a clean, organized, and professional office space.
- Monitor and manage office supplies, pantry items, and equipment—restocking as needed.
- Coordinate with janitorial and maintenance staff to ensure high standards of cleanliness and comfort.
- Implement and maintain effective filing and storage systems (physical and digital).
- Provide outstanding internal customer service by responding to inquiries and office-related requests.
- Act as the go-to contact for any office-related issues, offering thoughtful and timely resolutions.
- Identify opportunities to improve operations and enhance employee satisfaction.
- Liaise with external vendors to ensure reliable service delivery and performance.
- Support planning and execution of meetings, events, and conferences, including room setup, catering, and AV needs.
- Prepare spaces and materials in advance to ensure smooth event execution.
🔐 Compliance & Safety:
- Support the Office Manager in ensuring compliance with EHS standards and local safety regulations.
- Conduct and support regular safety inspections and risk assessments.
- Assist with facilities and security-related audits (ISO, SOC, etc.).
🌟 What We're Looking For:
- A positive, proactive attitude with a strong desire to help others.
- Excellent communication and organizational skills.
- Experience in facilities, office services, or administrative roles is a plus.
- Tech-savvy with a basic understanding of digital filing systems and office tools.
- A team player who thrives in a dynamic, service-driven environment.
- HS Diploma is a MUST
- Bachelors in Business Administration or similar field of study is a plus.
Ready to make a difference in the day-to-day experience of our team?
Apply today and bring your energy, efficiency, and enthusiasm to our office!
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Internal candidates only: The compensation outlined is applicable for candidates that are fully qualified for the role based on their education and experience. If Forrest Solutions selects an internal candidate that does not meet the full requirements of the role; the position structure, title, and compensation may be adjusted accordingly.
