What are the responsibilities and job description for the DIRECTOR OF PURCHASING position at Forshay?

Options for Learning - JD_Director of Purchasing.pdf

Title : Director of Purchasing (Exempt position)

Division : Corporate

Position Summary : The director of purchasing is responsible for leading the development and implementation of sound, cost-effective strategies for the purchasing of needed equipment, services, materials, and supplies used in the organization. This position will evaluate spending operations while seeking ways to improve and enhance the quality of products purchased and the timeliness of deliveries. The successful candidate must be able to communicate effectively, work both independently and collaboratively within a small, close-knit team, and thrive in a fastpaced, deadline-driven environment. We are looking for someone who is a resourceful, creative, strategic thinker with an upbeat, positive attitude and is eager to support the agency's mission, achieve its strategic goals, and make a difference in the community.

Education and Qualifications :

Bachelor's degree in purchasing management, business administration or equivalent field as deemed by the agency; relevant field;
Eight years of experience in purchasing;
Two years supervisory / management experience;
Highly organized, motivated self-starter with innate ability to effectively manage time and prioritize workload;
Ability to independently identify problems, needs and opportunities for improvements, to develop solutions and to implement plans / solutions;
Strong leadership with an ability to influence and drive change within the organization;
Ability to independently manage multiple projects from conception to completion;
Superb negotiation skills;
Ability to fulfill job duties while meeting the highest ethical standards;
Foster a culture of open and direct dialogue;
Ability to collaborate with and influence others, in an inclusive manner;
Ability to identify challenges and provide solutions to resolve the issues;
Excellent written and verbal communication skills in English;
Computer skills, with a command of Excel and other Microsoft Office applications;
California driver's license, daily use of an automobile, and current automobile liability insurance.
Experience as a purchasing director or similar position and experience with federal / state funding are preferred qualifications.

Responsibilities and Duties :

Leading and developing the optimization and leveraging of the purchasing power of the organization to reduce total cost;

Developing a Request for Proposal (RFP) process that ensures optimal results and meets funding guidelines;

Communicating regularly with the agency's various programs and departments regarding the efficient flow of goods and services;

Leading, developing, and maintaining relationships with suppliers while continually researching additional vendors;

Reviewing contracts and bids for terms and conditions, accuracy, scope of work, performance requirements, and contractual compliance;

Preparing and submitting pre-approval requests with funders as required;

Conducting cost analyses and setting benchmarks for improvement;

Developing risk management procedures to mitigate losses;

Implementing and maintaining a purchase ordering system;

Ensuring grant compliance for purchases using grant funds;

Supervising a purchasing team and delegating tasks across departments when necessary;

Working with auditors and fiscal reviewers to meet fiscal review requirements;

Preparing procurement reports, analyses, and recommendations for organization's leadership;

Developing procurement staff in and across sourcing, contracting, transactional purchasing, supplier management, and miscellaneous internal procurement support activities;

Participating as a team player with other agency managers and staff;

Other duties as assigned.

Reporting Responsibility :

Works under direction of the Vice President of Business Services

Job Specifications :

Full-time, year-round position;

Hybrid work schedule;

Requires evening and weekend work hours, including, but not limited to, meeting with Board committees or attending Board meetings and meeting agency deadlines;

Employment, responsibilities, compensation and other factors may be affected by changes in governmental regulations, the agency's contracts, or at agency discretion;

Salary : $115,000 - $145,000

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DIRECTOR OF PURCHASING

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