What are the responsibilities and job description for the Staff Assistant, Health Sciences position at Forsyth Technical Community College?
The Staff Assistant in the Health Sciences Division will provide essential support through secretarial, clerical, and compliance services. This role involves maintaining budgets, managing purchasing processes, assisting faculty and students, and contributing to the cohesive functioning of the division.
Minimum Qualifications
- Three or more years of office/administrative experience.
- Understanding and commitment to the unique nature and role of the College.
- Experience with technology, including Microsoft Office and/or Google Workspace.
Clerical:
- Prepare contracts, distribute schedules, and handle correspondence.
- Assist in faculty orientation and student events.
- Maintain personnel files and assist with purchase requisitions.
Budget and Purchasing:
- Maintain records, follow up on transactions, and stay current on college policies.
- Process travel requests for faculty and update them on the status.
Students:
- Support students by listening to concerns, providing moral support, and assisting with student registration.
- Handle inquiries and requests for information from students and the public.
Contributions to Community:
- Work as part of a team supporting community partners.
- Actively engage in student recruitment, engagement, and retention efforts.
- Participate in college work groups and contribute to the shared vision of the college.
- Assist with college and program recruiting events.
Continuous Development:
- Develop a professional development plan and stay informed about current technology.
Culture of Belonging:
- Maintain confidentiality and security of sensitive information.
- Foster diversity, equity, and inclusion within the team.
Other:
- Adhere to all college policies.
- Perform other duties as assigned by the divisional dean and department chair.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The employee will need to regularly operate and use computers, phones and other electronic equipment.
- The employee will frequently communicate with other employees and students and must be able to exchange accurate information in these situations.
- The employee may remain in a stationary position for up to 75% of their shift.
- The employee may need to move around their office and / or campus to attend meetings / classes and to access files, machinery or other job related tools.
- The employee may need to lift and/or move equipment, tools or paperwork up to 25 pounds.
- The employee may need to position themselves by reaching, stooping, kneeling or crouching in order to adjust or collect equipment and/or supplies
- Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.
Posting Detail Information
Open Date
06/18/2024
Close Date
Open Until Filled
Yes
Special Instructions to Applicants
If you need assistance, please call HR at 336-734-7302. EOE.
