What are the responsibilities and job description for the Specialist Contracts position at Fort Bend Independent School District?
Description
Job Overview
The Specialist Contracts will assist in the administration of the contract procurement process. This incumbent will organize, prepare and maintain contracts for district-wide consulting agreements and specialized buy assignments including material bid documents, contracts, files, and budget documents.
The Specialist Contracts will assist in the administration of the contract procurement process. This incumbent will organize, prepare and maintain contracts for district-wide consulting agreements and specialized buy assignments including material bid documents, contracts, files, and budget documents.
Position Description
Essential Duties and Responsibilities
Organize and prepare contracts
- Communicate with other district personnel and departments, attorneys, insurance representatives, inspectors and others to coordinate activities, exchange information and facilitate purchasing and contract operations
- Perform research to determine legality and applicability of proposed contract terms and recommend proposed revisions to the Assistant Director of Contract Management when necessary
- Prepare and submit contract documents for execution and implementation
- Work with district personnel to develop contracts for project-related services from initial inception to project completion, provide technical advice and assist in solving procurement problems
- Maintain computer database files to track contracts and other contract-related documents and monitor invoice payments
- Ensure all contract documents are valid and updated through the life of the contract
- Signal to management all approaching contract expirations
- Perform appropriate contract close-out
- Assist other personnel to promote and ensure an efficient and effective work environment
- Attend various meetings and participate as a committee member, as required, for the purpose to stay informed
- Explicate rules, regulations, policy and procedures related to contract projects and functions to district personnel and to the public in accordance with established procedures
- Provide excellent customer service that is prompt and professional
Qualifications
Qualification Requirements
To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions.
The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms.
The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress.
Additional Information
To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions.
- Associate's Degree or paralegal certificate from an accredited program required
- Bachelor's Degree preferred
- Minimum of 3 years as a paralegal or legal assistant
- Excellent computer application skills including Microsoft Word, Excel and PowerPoint required
- Knowledge of general legal terminology and legal principles required
- Ability to organize and prioritize workload; ability to multi-task and perform on deadline required
- Professional demeanor, effective communication skills, personal integrity, self-starter and the ability to work with complex issues in a confidential and fast paced work environment required
The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms.
The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress.
Additional Information
- Most tasks are performed in a sedentary work environment. Attributes include those required in normal, everyday activities including sitting, walking, standing, bending and reaching. This position may require the ability to lift, push, and pull 25-30 lbs. intermittently in order to box files and to locate boxed documents. Ability to type/operate computer keyboard for extended periods of time is required. Work is performed in an office and is subject to frequent interruptions. Rescheduling and rearranging matters to meet unexpected changes is frequently required. Some assignments are subject to completion within strict time lines and involve the potential stress associated with time-sensitive completion of tasks.
Primary Location: TEXAS-SUGAR LAND
Work Locations: DISTRIBUTION CENTER 555 JULIE RIVERS DRIVE SUGAR LAND 77478
Job: Staff
Organization: DEPARTMENT
Position Calendar: 238JUL
School Year:2024-2025
Salary Grade: 202
Unposting Date: Mar 6, 2025, 11:59:00 PM
