What are the responsibilities and job description for the Administrative Associate position at Fort Bend ISD?
Job Overview
The Associate Administrative will perform highly responsible secretarial and confidential administrative work with a view towards conserving the time of their leader. The incumbent will maintain the department's monthly budgets, verify purchase orders and prepare contracts, reports and correspondence. The incumbent will also serve as the absence verifier for the department. The incumbent requires a broad knowledge of the organization and regulations affecting the school system and the ability to interact effectively with top level officials.
Position Description
Essential Duties and Responsibilities
Reporting
- Manage Purchase Orders (PO)
- Prepare and reconcile detailed financial records and requests for payment
- Assist with gathering and compiling data for inclusion in the yearly budget
- Process and submit requisitions and purchase orders for accuracy
- Assist with document preparation for contract documents
- Process student / financial management system
Event Coordination
Administrative Support
Qualification Requirements
To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions.
Physical Requirements / Working Conditions
The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms.
The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting / carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress.
