What are the responsibilities and job description for the Clerk III position at Fort Bend ISD?
Job Overview
The Clerk III will perform a variety of advanced level clerical tasks which support the operations and functions of the assigned department. Work decisions are made in accordance with established precedents and departmental policies.
Position Description
Essential Duties and Responsibilities
- Provide general clerical support to the assigned department; serve as mail clerk; maintain records of invoices; categorize and file purchase orders, invoices, statements, etc.; request services or supplies from vendors / contractors by phone; may prepare electronic spreadsheet budget reports or process annual budget for department; answer phone inquiries, providing information, transferring calls or taking message as applicable; order office supplies, forms and maintain supply / form inventories
- Perform a wide range of data entry processing in a central office; gather and record employee work order data; maintain inventory data files; support staff as required or requested; distribute query / document files, report according to schedule or as requested by authorized staff
- Review requisitions for accuracy and ensure approvals are in place, and data is entered to complete purchase orders; perform expediting and vendor follow-up tasks
- Prepare, file and maintain a variety of department-related documentation; may process and maintain payroll files; may process absence / substitute reports; may gather and record student attendance, employee work schedule or timecards, full and early dismissal participation rates and act as fleet dispatcher if applicable. Prepare correspondence, assemble and disseminate materials and mailings; assist with department activities, maintain department data and perform special tasks as assigned by the supervisor record
- Maintain supervisor's / manager’s calendar, make appointments, schedule travel; may assist in organization of workshops, and in-service training sessions
- May be tasked to assist with student / financial management system; primarily focused on daily transactions of invoicing, credits, billing and applying of payments, petty cash management and reimbursements and tuition collection and cash drawer errors as necessary
Supervisory Responsibilities
