Finance, Design & Construction Specialist

Finance, Design & Construction Specialist - (2500003O)

Description

Job Overview

The Specialist Finance Design and Construction, under the general supervision of the Executive Director of Design & Construction, is responsible for the timely processing of purchase orders, invoices, payment applications, and vouchers for all Bond Work and Design & Construction managed projects, while performing various office duties essential to the efficient operation of the department.

Position Description

Essential Duties and Responsibilities

• Review and process purchase requisitions by researching project financials to ensure coding of budget is correct, acquiring necessary approvals, and entering requisition into PeopleSoft to initiate a purchase order
• Disseminate the dispatched purchase order to all pertinent staff for use and recording
• Update and maintain available balances on purchase orders, payment applications, etc. and verify that amounts are accurate prior to processing invoices for approval
• Monitor payment requests received by the department and ensure all expenditures are in compliance with district guidelines and procedures
• Enter vouchers in PeopleSoft for all pay applications and invoices; monitor payment of vouchers, and resolve vendor payment issues as required
• Facilitate the correlation of transferring approved payments, purchase order increases, and associated documents from the construction program and project management software (e.g., Kanua, Prolog, etc.) to the district’s accounting software (PeopleSoft)
• Input and maintain financial documents associated with bond and Design & Construction managed projects into construction program and project management software (e.g., Kahua, Prolog, etc.).
• Assist in the preparation of the annual operating budget for the department
• Test system upgrades of PeopleSoft and Prolog to identify potential problems for end-users
• Process staff reimbursables for conferences, continuing education classes, and travel upon completion
• Work closely with FBISD Business & Finance on all projects to ensure the needs of the department are met in a timely manner
• Furnish various reports from current district software and other resources to department staff and program management team as requested
• Verify and process the district’s purchasing card transactions for the department
• Perform monthly and year end closing procedures
• Prepare and submit required financial documents when project is completed
• Monitor budget balances and prepare budget transfers to ensure that district funds are properly expended
• Attend various meetings and participate as a committee member, as required, for the purpose of acquiring information and staying abreast of current practices.
• Resolve budgetary questions and issues
• Train construction program and project management staff on various district policies and procedures
  
  

Supervisory Responsibilities

• None
  
  

Qualifications

Qualification Requirements

To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions.

• Associate's degree preferably supplemented with math/business school courses
• Minimum of 3 years of Accounting Experience in Texas School environment
• Minimum of 2 years of experience in PeopleSoft preferred
• Considerable knowledge of PeopleSoft and program management software (Prolog) and Kahua: Construction Project Management Software
• Ability to make independent decisions, organize and prioritize workload, multi-task, perform within required deadlines, and possess strong organizational/computer skills
• Professional demeanor, effective communication skills, personal integrity, self-starter and the ability to work with complex issues in a confidential and fast paced work environment
  
  

Physical Requirements/Working Conditions

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms.

The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress.

Primary Location

: TEXAS-MISSOURI CITY

Work Locations

:

DESIGN & CONSTRUCTION

2323 TEXAS PARKWAY

MISSOURI CITY 77489

Job

: Staff

Organization

: DEPARTMENT

Position Calendar: 238JUL

School Year:2024-2025

Salary Grade: 202

Unposting Date

: Feb 11, 2025, 5:59:00 AM