RECEPTIONIST (FINANCE)

Job Details

Description

CLOSING DATE: April 7, 2025 @ 4:00PM MST

Salary Range: $17.16 - $20.42/hour

• APPLICANT MUST HAVE A VALID, UNRESTRICTED INSURABLE DRIVER’S LICENSE**
• RESUMES AND REFERENCES ARE REQUIRED**
  
  

Essential Duties, Functions And Responsibilities

• Operates telephone switchboard to greet, answer, screen, and forward calls, providing information and taking messages as necessary. Includes periodic backup to off-site locations.
• Greets people entering the department, determine nature and purpose of visit and direct or escort them to specific destination.
• Handles all interactions in a professional, courteous and confidential manner.
• Provides information about FDIHB, such as location of departments, employees within the organization or services provided.
• Answers all calls by the third ring.
• Schedules conference rooms, setting up of meetings and forwarding appointments to appropriate staff.
• Ensures substitute receptionist is trained as a backup to perform all duties with minimal interruption.
• Tracks location of staff; in and out of office.
• Replaces and refills supplies such as paper and ink in copier, fax machines, and printer.
• Daily mail: check, screen, log, and distribute.
• Handles, tracks and records courier packages in and out.
• Maintains filing system of incoming mail, invoices, checks, receipts, and donation letters.
• Assists with maintaining office supply room; provide notice for replenishment and obtain approval.
• Distributes all incoming faxes to appropriate individuals, if cover page indicates URGENT, notify the receiver upon receipt and deliver. Handle all information with confidentiality as noted.
• Scans and electronically files check copies, travel requests, travel advances and travel expense reports for FDIHB employees in the Finance vendor folders. Notifies employees of their advance or reimbursement check availability and distributes to employees.
• Distributes checks to be picked up by FDIHB staff, vendors or other customers.
• Opens/closes visitor area (lock all entry doors, close blinds, lock file cabinets, lock supply cabinets, turn off lights, etc.).
• Maintains visitor area; remove any objects that will cause safety concerns as well as outdated material.
• Performs other duties as assigned.
  
  

Experience

MANDATORY MINIMUM QUALIFICATIONS:

One (1) year of direct work experience.

Education

High School Diploma or HSE.

Please email degree or transcripts to trent.begay@fdihb.org

NAVAJO/INDIAN PREFERENCE

FDIHB and its facilities are located within the Navajo Nation and, in accordance with Navajo Nation law, has implemented a Navajo/Indian Preference in Employment Policy. Pursuant to this Policy, applicants who meet the minimum qualifications for this position and who are enrolled members of the Navajo Nation will be given primary preference in hiring and employment for this position and members of other federally-recognized Indian tribes will be given secondary preference. Other candidates will be considered only after all candidates entitled to primary or secondary preference have been fully considered.