Hotel Executive Administrative Assistant

Hotel Executive Administrative Assistant

Job Description

Join Our Team as a Hotel Executive Administrative Assistant at Shoshone-Bannock Casino Hotel!

Are you ready to take on a dynamic and rewarding role? We're looking for enthusiastic individuals to join our team as Hotel Executive Administrative Assistants. If you excel in a fast-paced environment and enjoy providing exceptional administrative support, this is the perfect job for you!

What You'll Do:

• Provide Administrative Aid: Assist with various projects, including scheduling meetings, taking minutes, transcribing notes, and composing memos.
• Mail Management: Handle mail pickup and delivery.
• Prepare Purchase Orders: Prepare purchase orders, track budgets, and reconcile invoices with the accounting department.
• Maintain Confidentiality: Ensure the highest level of confidentiality within the department.
• Resource for Activities: Act as a resource regarding departmental activities and operations for the Executive Hotel Director and other department executives.
• Project Tracking: Maintain project tracking spreadsheets and business calendars.
• Advise Management: Inform the Executive Hotel Director of any relevant or important information pertaining to departmental responsibilities or company operations.
• Schedule Appointments: Schedule appointments for the Executive Hotel Director and other management.
• Purchasing Administrator: Serve as the purchasing administrator for Hotel Operations.
• Greet Visitors: Greet visitors, ascertain the nature of their business, and escort them to the appropriate individual.
• Organize Files: Organize and maintain an accurate filing system for Hotel Operations.
• Handle Donations and Sponsorships: Receive, process, track, and report on all donation and sponsorship requests; serve on the Donations and Sponsorship Committee.
• Manage Training and Travel: Administer all training and travel requests, scheduling with p-card.
• Lead by Example: Set a positive example for all employees.
• Work Independently and as a Team: Work both independently and dependently as a member of a team.
• Maintain Confidentiality: Maintain strict confidentiality of all information processed through the department, including records, reports, documents, and conversations.
• Practice Safe Work Habits: Practice safe work habits in the performance of the job.
• Assist with Software: Assist Hotel Departments/Management with operation-designated purchasing software input (billing) and other administrative duties as requested.
• Use PMS: Be familiar with PMS (Property Management Software) to pull reports and other pertinent information as requested by the Executive Hotel Director and/or Hotel Operations Director.

What We're Looking For:

• High School Diploma or GED: Required.
• Experience: Three or more years in an executive assistant or similar role preferred; knowledge in Hotel PMS software preferred.
• Preferred Skills: Office Occupations certificate with five or more years of administrative experience and Hotel PMS experience preferred. AA or BA in Business Management or a similar field and hospitality experience preferred.

Education and/or Experience:

• Entry Level (G9): High School Diploma or GED with three or more years in an executive assistant or similar role preferred; knowledge in Hotel PMS software preferred.
• Experienced Level (G10): Office Occupations certificate with five or more years of administrative experience and Hotel PMS experience preferred.
• Advanced Level (G11): AA or BA in Business Management or a similar field and hospitality experience preferred.

Certificates, License, and Registrations:

• Supporting Documents: Must submit supporting documents of education and training (High School Diploma, GED, Degree, and Certificates).
• Driver’s License: Must obtain and maintain a valid Driver’s License and qualify for Fleet Management coverage on company vehicles.

Physical Demands:

• Communication: Ability to talk and hear regularly.
• Mobility: Ability to walk, sit, and use hands and fingers to handle or feel objects, tools, or controls.
• Occasional Physical Activity: Occasionally required to reach with hands and arms, sit, climb, balance, stoop, kneel, crouch, or crawl.
• Vision: Specific vision abilities required, including close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Lifting: Occasionally lift and/or move up to 50 pounds.

Work Environment:

• Public Environment: Public work environment with exposure to moving mechanical parts, fumes, tobacco smoke, and airborne particles.
• Noise Level: Moderate noise level, increasing to loud on the casino floor.

Discover Amazing Benefits at Shoshone-Bannock Casino Hotel!

At Shoshone-Bannock Casino Hotel, we believe in taking care of our team members. Check out the fantastic benefits you'll enjoy when you join our family:

Paid Leave and Holidays:

• Generous PTO and vacation days to recharge and relax.
• Ceremonial leave to celebrate important cultural events.
• Various holidays off to spend time with family and friends.

Comprehensive Benefits Package:

• Health Insurance: Medical, Dental, Vision, and Prescription coverage to keep you healthy.
• Basic Life/AD&D/Dependent Life: Protect yourself and your loved ones.
• Telemedicine: Access healthcare professionals from the comfort of your home.
• Short Term and Long-Term Disability: Support when you need it most.
• Employee Assistance Plan (EAP): Get help with personal and professional challenges.
• Supplemental Products: Enhance your coverage with options like Flexible Spending Account, Hospital Indemnity, Critical Illness, Accident, Identity Theft Protection, and Whole Life with Long Term Care.
• Retirement Plans: Secure your future with 401K and ROTH plans.

Enrollment Information:

• Open Enrollment: Enroll in benefits once yearly during open enrollment.
• Eligibility: All permanent full-time employees (30 hours per week) who have completed their probationary period are eligible to enroll.

Ready to make a difference in our team and enjoy these amazing benefits? Apply now and become a part of our team at Shoshone-Bannock Casino Hotel!

Please fill out the attached application and send it to Josephine Tuell at josephine.tuell@shobangaming.com If you have any questions or concerns, please reach out to Josephine at 208-238-4800 ext. 3041.