What are the responsibilities and job description for the Guidance Secretary position at Fort Mill School District 4?
Qualifications:
- Must possess High School Diploma. Some college preferred.
- Technology proficient.
- Working knowledge of basic office procedures and the operation of common office equipment and machines.
- Possess excellent customer service skills.
- Takes instructions and work well with others.
- Deomonstrates a genuine passion for working with children
- Experience with Office Professionals Programs including Microsoft Office Suite, Power School and a willingness to learn different computer programs.
Reports to: Principal
Supervises: Student helpers, volunteers, special clerical assistants and students as needed.
Job Goal:
To respond quickly to inquiries from staff, the public, etc. to provide requested information and/or referral to other parties as requested by the principal, and providing general clerical support as needed for principal.
Performance Responsibilities:
- Answers multiline telecommunication system for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages for principal.
- Assists other personnel for the purpose of supporting them in the completion of their work activities.
- Distributes mail, supplies, messages, menus, keys, etc. for the purpose of disseminating materials to appropriate parties.
- Evaluates situations (e.g. involving other staff, students, parents, the public, police, probation department, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
- Greets public, parents, students, vendors, etc. for the purpose of responding to their inquireis and/or directing them to the appropriate personnel.
- Performs record keeping and a broad array of general and program specific clerical functions (eg. scheduling, copying, faxing, etc.) for the purpose of supporting principal and/or site with necessary materials as may be required.
- Processes documents and materials for the purpose of disseminating information to appropriate parties.
- Responds to emergency calls for the purpose of notifying appropriate parties to address immediate safety issues as needed.
- Schedules a variety of activities (eg. meetings, work orders, vendors, travel arragements, staff coverage, facilities usage, etc.) for the purpose of assisting in meeting staff needs and supporting the principal.
- Performs other reasonable functions as requested by the principal.
Terms of Employment:
200-day contract. FMSD (S4) Salary Schedule. 7 hours per day. Non-exempt.
Evaluation: Performance on this job will be evaluated annually in accordance with provisions of the board's policy on evaluation of non-certified personnel.
