Administrative Assistant

Date Update: 3/11/2025

JOB DESCRIPTION
Job Title: Administrative Assistant II Department: Fort Mojave Vocational

Rehabilitation
Reports To: Director of Vocational Employment Status: Full-Time

Rehabilitation
Exemption Status: Non-Exempt Classification: Sensitive
Supervisory Status: No Salary Minimum: DOE
Driving Classification: Valid Driver’s License

Summary:

This is a full-time position working for the Fort Mojave Indian Tribe within the Fort Mojave Vocational
Rehabilitation, (FMVR). The administrative assistant primary responsible is to provide administrative
and secretarial support to the Director. Other responsibilities include filing, overseeing calendar
scheduling, bookkeeping, on-the-job-training coordination, meeting and conference organization,
inventory control, travel arrangements, and special projects. Individual must also have the ability to
answers non-routine correspondence and communicate with a diverse group of important external and
internal callers and visitors. In addition, independent judgment is required to plan, prioritize, and
organize a diversified workload. Most importantly the Administrative Assistant II must be able to keep
highly sensitive information confidential.

Essential Duties and Responsibilities:

• Assist with the incoming and outgoing correspondence for the FMVR program
• Maintain adequate levels of office supplies and forms
• Answers the phone in a professional manner
• Assist with special projects as assigned by the Director
• Typing and transcription as required
• Interprets policies and procedures as established by supervisor
• Compile financial data hard copy and computer computation involving and understanding

o Completes all other job-related activities as requested by the Director of Vocational
Rehabilitation.

o Participate in workshops, conferences, meetings, seminars, and classes, especially in
the field of vocational rehabilitation

Competency:

• Required: Excellent customer service skills
• Required: Proficient in the use of computers and standard software packages, as well as the

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programs.

Qualifications:

• Required: Administrative training.
• Required: A clean driving record.
• Required: Provide a DMV report with application for employment.
• Required: Must pass a background test
• Required: Ability to organize and manage a complex schedule.
• Required: Meet the demands of multiple deadlines.
• Required: Maintain composer when answering phones, director’s inquiries, staff questions,

program.

Education/Experience:

• Required: High school diploma or GED.
• Required: Minimum of an AA Degree in Business Management or related field.
• Required: Three (3) to Five (5) years’ administrative and organizational office experience.

Language Ability:

• Required: Excellent oral skills.
• Required: Ability to communicate effectively with people of all ages in diverse backgrounds

threatening.

Math Ability:

• Required: Ability to perform simple arithmetic equations.
• Required: Capable of using Microsoft Excel to create formulas.
• Required: Create effective mathematical equations for consumer files and data base.

Reasoning Ability:

• Required: Financial analysis for Revenue and Expenditure reports.
• Required: Create factual case notes.
• Required: Event planning that involves coordinating organizational meetings to include

scheduling and setting up conference rooms, securing proper equipment, arranging for video
conferencing, sending reminders and arranging catering.

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Date Update: 3/11/2025
Computer Skills:

• Required: Computer competency in Microsoft Word, Excel, Publisher, and PowerPoint.
• Required: The ability to prepare a variety of documents including letters and emails in draft

base.

Equipment, Machinery, Tools, and Material Utilization (All Required):

• Operating a vehicle
• Computer
• Phone
• Printer
• Copier
• Facsimile

Certificates and Licenses:

• Required: Valid Driver’s License and insurable by the Fort Mojave Indian Tribe policy.

Supervisory Responsibilities:

• Not applicable for this position.
• Training will be provided if needed.

Physical Demands:

• The employee may occasionally be required to move boxes of up to 25 pounds.
• Normal vision requirements, i.e., close vision, distance vision.
• The employee is frequently required to sit or stand for long periods of time and walk

the essential functions.

Work Environment:

• Position is in a smoke-free three suite office building setting.
• The noise level is moderately quiet, pleasant and comfortable, with little or no exposure to

injury or other health hazards.

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Date Update: 3/11/2025
Additional Information:

Selection Guidelines:

• Completed application form, resume, interview, post offer drug test, reference check, rating of

• The duties listed above are intended only as illustrations of the various types of work that may

• The position description does not constitute an employment agreement between the employer

• The Fort Mojave Indian Tribe honors Native American preference in hiring for all positions.

The above statements describe the general nature and level of work being performed. This is not an
exhaustive list of all duties and responsibilities associated with the position. The Fort Mojave Indian
Tribe reserves the right to amend and adjust responsibilities to meet organizational and business
needs.

The Indian Preference Act will be enforced. The above statements are intended to describe the
general nature and level of the work being performed by people assigned to this work. This is not an
exhaustive list of all duties and responsibilities associated with it. The Fort Mojave Indian Tribe
reserves the right to amend and change responsibilities to meet business and organizational needs.

Employee Acknowledgment:
I acknowledge that I have received, read, and understand this job description. I understand that this
document provides a general overview of my responsibilities and that my duties may be modified as
necessary to meet the needs of the organization.

Employee Name (Print):

Employee Signature:

Date:

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