FOHS Attendance Secretary - Immediate opening

The Attendance Secretary position works closely with the other building secretaries at Fort Osage High School and reports to the principal of Fort Osage High School. 

This is a 7.5 hour a day position, paid for 194 working days in the school year, but will be prorated for the 2024-2025 school year as it is an immediate opening.  District-paid health care and other employee benefits available.  Training is provided in order to meet the demands of the job.

Pay rate begins at $16.21/hour, but placement on the pay range scale is adjusted based on previous years of experience.

Purpose

The job of Attendance Secretary is done for the purpose/s of ensuring accurate attendance accounting within the District; ensuring compliance with state reporting and documenting requirements; conveying attendance related information to appropriate parties; and providing general clerical support, information and/or direction as may be assigned at assigned school site.

Essential Functions

• Maintains automated student attendance system(s) and student files for the purpose of ensuring accurate tracking and documentation of student attendance.
• Maintains a variety of manual and electronic documents files and records (e.g. picture orders, computer use agreements, planner policy agreements, notification logs, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Notifies parents and/or guardians and health room personnel of student absences for the purpose of meeting District administrative requirements and mandated guidelines.
• Oversees the teacher supply deliveries for the purpose of ensuring the items arrived safely and timely.
• Participates in department and/or in-service meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.
• Prepares and files attendance related reports and written materials (e.g. standardized/special reports, letters, passes, attendance slips, files attendance letters, maintain disipline files, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Processes a variety of documents and materials (e.g. report discrepancies, status changes, absence verifications, bus note requests, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
• Procures homework assignments from teachers as requested for the purpose of disseminating information to absent students.
• Receives a variety of items (e.g. mail, special deliveries, packages, supplies, lunches, band instruments, homework assignments, etc.) for the purpose of distributing materials to appropriate parties.
• Reports attendance (e.g. students in and out of class, visitors, A members, and YouthFriends, etc.) for the purpose of maintain proper data of people in and out of the school.
• Researches discrepancies of attendance information and/or documentation for the purpose of ensuring accuracy of data.
• Responds to inquiries from a variety of individuals (e.g. staff, parents, probation officers, other schools, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Writes and corrects reports for the purpose of ensuring the student data is correct.

Other Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and analyze situations to define issues and draw conclusions.  Specific knowledge based competencies required to satisfactorily perform the functions of the job include: business telephone etiquette.

ABILITY is required to schedule activities, meetings, and/or events; gather and/or collate data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; displaying tact and courtesy; maintaining confidentiality; setting priorities; being attentive to detail; working as part of a team; and working with frequent interruptions.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others;  utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling,  some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 15% walking, and 5% standing. The job is performed in a generally hazard free environment.

Experience: Job related experience is required.

Education: High school diploma or equivalent.

Required Testing: Yearly mandated trainings                                                              

Clearances: 

Criminal Background Clearance

Children's Division (DSS) Clearance

FLSA Status: Non Exempt

Salary : $16