Purchasing Administrator

Purchasing Administrator

Overview:

We are seeking a detail-oriented Purchasing Administrator to join our dynamic team. The ideal candidate will be responsible for procuring products and services, managing inventory, and ensuring that all logistical processes run smoothly. This role is critical to our organization's success, and we are looking for someone who can excel in this challenging and rewarding position.

Responsibilities:

• Procure goods and services from suppliers and vendors in a timely and cost-effective manner.
• Manage and maintain accurate inventory records.
• Conduct market research to stay up-to-date on prices and product offerings.
• Negotiate contracts with suppliers and vendors to ensure favorable terms.
• Collaborate with the logistics team to ensure that products are delivered on time and in good condition.
• Monitor and control inventory levels to prevent stock outs or overstocking.
• Develop and implement strategies to reduce costs and improve efficiency.

Skills:

• Proven experience as a purchasing and inventory management or relative role
• Demonstrable experience in negotiating prices and terms and conditions
• Knowledge of market research, data analysis and purchasing best practices
• Working knowledge of MS Office
• Excellent communication and interpersonal skills
• A strong analytical and problem-solving skills
• Ability to work in a fast-paced environment with multiple priorities.
• Outstanding organizational skills

Qualifications

• High School diploma or equivalent and/or related experience in a hotel or a related field preferred.
• College courses in an associate field preferred.
• Strong negotiation skills with a proven track record
• Experience in purchasing, procurement, and sourcing
• Proficiency in Microsoft Office, especially Excel for data. Must be proficient in Windows, Company approve spreadsheets and word processing
• Flexible and long hours sometimes required.
• Sedentary work – Exerting up to 50 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Maintain a warm and friendly demeanor at all times.
• Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
• Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
• Must be able to multitask and prioritize departmental functions to meet deadlines.
• Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
• Attend all hotel required meetings and trainings.
• Maintain regular attendance in compliance with Hotels Standards, as required by scheduling, which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag.
• Comply with Hotels Standards and regulations to encourage safe and efficient hotel operations.
• Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
• Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.
• Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives.
• Must be able to cross-train in other hotel related areas.
• Must be able to maintain confidentiality of information.
• Must be able to show initiative, including anticipating guest or operational needs.
• Perform other duties as requested by management.

Experience:

• Microsoft Excel: 1 year (Required)
• Word processing: 1 year (Required)
• Microsoft Office: 1 year (Required)