Staff Accountant - Accounts Payable

FORT VALLEY STATE UNIVERSITY (FVSU), a state and land-grant institution of the University System of Georgia, invites applications for the position of Staff Accountant- Accounts Payable.

Fort Valley State University, the only 1890 land-grant university in Georgia, is a comprehensive institution that provides an education to over 2,800 students including graduate students. The university is located in the town of Fort Valley in Peach County, the original site of the state's peach industry. Its 1,365-acre (5.52 km2) campus is Georgia's second-largest public university in area.

Fort Valley State University is an affirmative action, equal opportunity institution and does not discriminate against applicants, students, or employees on the basis of race, gender, ethnicity, national origin, sexual orientation, religion, age, disability, or marital or veteran status.

JOB SUMMARY

This position performs specialized duties in support of the university's accounts payable functions. The accounts payable (AP) department is vital to the organization's financial structure ensuring that processes and systems run smoothly by managing cash flow and paying vendors and suppliers. The Staff Accountant-Accounts Payable will have daily, ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued partners.

MAJOR DUTIES

• Process high volumes of A/P transactions accurately and in compliance with University System of Georgia/Board of Regents policies and procedures
• Audit invoices against the purchase order/receiving report for correct vendor information, items, quantity, and cost
• Monitor invoices received but not vouchered; work through discrepancies
• Monitors and maintains accurate records, databases, and other documents to support general funds
• Open and sort mail, code invoices with vendor ID for data entry, obtain department signatures, research discounts, identify due dates, and test mathematical accuracy of all invoices.
• Enters manual vouchers to record wire transfers.
• Maintain accounts payable emails inbox and documentation
• Reviews and analyzes documents prior to processing to ensure compliance; and to reach out to the appropriate personnel requesting additional information or missing documents when deemed necessary
• Resolve payable problems with vendors and University personnel as needed
• Updates and reconciles the sub-ledger to the general ledger.
• Manages check stock and printed check inventory.
• Maintain files both electronically and hard copy.
• Works with University administration in reviewing and updating account payable workflow processes
• Must understand and be able to apply all University, Board of Regents, State, Federal, and other policies and procedures as applicable, and specifically in regard to grants and contracts
• May be required to perform job related duties other than those specifically delineated in this position

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge with accounting software (like Oracle, SAP, WorkDay) and strong data entry skills are necessary for maintaining accurate records.
• Proficiency in Excel e. spreadsheet development, formulas, pivot tables, etc.
• Knowledge of generally accepted accounting principles (GAAP).
• Knowledge of university accounts payable policies and procedures
• Skill in the provision of customer service
• Skill in decision making and problem solving
• Sill in time management and conflict resolution
• Skill in interpersonal relations and in dealing with others

• Skill in oral and written
• Skill working independently and dealing with a variety of diverse circumstances

MINIMUM QUALIFICATIONS

• Bachelor's degree in related field from an accredited institution
• More than two (2) years of related experience
• Ability to pass a background check, including consumer credit report

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653