What are the responsibilities and job description for the Administrative Assistant position at Fort Wayne - Allen County Airport Authority?
Company Description
The Fort Wayne-Allen County Airport Authority, established in 1985, owns and operates Fort Wayne International Airport (FWA) and Smith Field Airport (SMD). FWA offers commercial passenger, cargo, military, and general aviation operations, while SMD is a general aviation airport located in Fort Wayne, IN.
Role Description
This is a full-time on-site role for an Administrative Assistant at the Fort Wayne-Allen County Airport Authority in Fort Wayne, IN. The Administrative Assistant will be responsible for providing administrative support, handling phone communications, assisting with executive administrative tasks, and utilizing clerical skills.
- Assists Director of Administration & Finance with administration of human resources, including employee benefit programs and human resource database.
- Assists Airport Development Manager with lease negotiations, renewals and extensions; land purchases and sales; and operating agreements.
- Prepares and maintains lease documents and other agreements with regular interface with the airport attorney regarding all document creation, delinquent rent judgments, evictions and other legal matters.
- Maintains current tenant roster (i.e., airlines, rental car companies, taxi cabs, etc.).
- Maintains stakeholder database.
- Manages the Authority’s document retention and disposal program, including filing of Authority records.
- Updates internal manuals, policies and SOPs.
- Composes, types and proofreads correspondence, reports, marketing materials or other documents.
- Provides back-up for the front office: answering phone, greeting public, and other duties as needed.
- Assists with maintaining a clean and organized Authority break room, including loading/unloading dishwasher and other miscellaneous tasks.
- Performs other duties as assigned.
Qualifications, Knowledge and Abilities
- Ability to write, edit, and proofread documents
- Advanced knowledge of Microsoft Office suite
- Ability to effectively communicate, orally and written
- Ability to establish and maintain effective working relationships and to work diplomatically with the public
- Knowledgeable of administrative procedures and preparation, filing systems, office machine operations, and Business English
- Ability to exercise independent judgment with minimal direct supervision and maintain confidentiality
- Must be a self-starter and team player
- Must be accurate and have an attention to detail
- Ability to adapt to the changing priorities of the Airport Authority
- Knowledge of office practices, procedures, and standard record keeping.
- High school or equivalent education with one to three years of work experience in office procedures; Position requires computer operations experience, including strong working knowledge of email, word processing and spreadsheet applications (Microsoft products desirable)
