What are the responsibilities and job description for the Northrop | 8hr School Year Student Services Secretary position at Fort Wayne Community Schools?
BASIC FUNCTION:
Perform a variety of clerical and secretarial duties to relieve the supervisor of clerical detail; coordinate flow of communications, correspondence and information in support of assigned functions and activities.
QUALIFICATIONS:
Any combination equivalent to: graduation from high school and three years of clerical or secretarial experience involving frequent public contact. The employee must have strong office, computer, public relations and oral and written communication skills. Incumbents must possess knowledge of the terminology, practices and procedures of assigned office.
- Employees must remain in their current position a minimum of sixty (60) calendar days to be eligible to apply for any non-lateral posted position.
- Current non-probationary employees may only apply for lateral positions at the end of each school year.
ESSENTIAL FUNCTIONS:
1. Provide secretarial support services for Student Services administrators; assist in assuring smooth and efficient office operations; compose and type, independently or from oral instructions, note or rough draft, a variety of materials; prepare and process a variety of forms, applications and paperwork; duplicate, assemble, distribute, collect and verify accuracy and completeness of various.
2. Coordinate flow of communications and information; initiate, receive, screen and route telephone calls from staff and parents; answer main telephone number as needed; take, retrieve and relay messages as needed; schedule and arrange appointments, conferences and meetings; update and communicate with probation officers.
3. Receive visitors, including administrators, staff, students and the public; provide assistance or direct to appropriate staff; respond to inquiries and provide assistance concerning operations, activities, time lines, policies and procedures related to assigned functions; supervise students sent to Student Services.
4. Compile information and prepare and maintain a variety of records, logs and reports related to attendance and discipline issues, services and activities; establish and maintain filing systems for student demographic and referrals; record lunch detentions.
5. Make student identification tags and, temporary badges for building visitors, assign and retrieve locker combinations; prepare parking permits and take money for parking tickets; issue tardy bus passes.
6. Input and update a variety of data related to attendance, absences, So-Cap, Level 4 probationary contracts and other alerts in an assigned computer system; establish and maintain automated files and records; initiate queries, develop spreadsheets and generate a variety of computerized lists and reports; verify accuracy of input and output data.
7. Receive, sort and distribute incoming mail, packages and materials as required; contact others to request documents as needed; prepare outgoing mail and materials for distribution.
8. Provide back-up health services, administer basic first aid to students and dispense medication in accordance with FWCS policies and physician instructions when nurse is not in the building.
9. Perform related duties as assigned by the Administrator to meet the particular needs of the building/unit.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to speak and hear. The employee is required to have dexterity of hands and fingers. The employee is required to sit or stand for extended periods of time. They may be occasionally required to bend at the waist, kneel or crouch. Specific vision abilities required by this job include close vision, and ability to adjust focus. While performing the duties of this job the incumbent is seated or walking at will and must be able to push, pull, lift and carry up to 25 pounds.
