Bid Coordinator

Who We Are

Working at Reece & Fortiline means being part of a growing global company that brings our purpose and values to life every day. We celebrate our team members living our values and provide opportunities to build a long and remarkable career. We’re proud to support essential industries helping bring clean air and water to everyone. To learn more about our purpose and values, visit our career site at https://careers.reece.com/us/

Key Responsibilities

As a bid manager, you will lead the bid process, from opportunity identification to proposal submission. This includes ensuring the timely submission of high-quality proposals that meet client requirements, managing the bid process and resources effectively, and establishing compliance with all RPF requirements and guidelines. The bid manager will also uphold an understanding of market trends and competitor activity to inform bid strategy.

Purpose

This is an exciting opportunity to contribute to our business development initiatives, strengthen our market position, and drive revenue growth. If you are a result-oriented professional, passionate about delivering winning bid proposals for business growth, we anticipate your application.
We provide competitive compensation packages with great perks alongside an inclusive and nurturing atmosphere that appreciates creativity and performance.

Key Responsibilities

The overall responsibility of this position is to identify and submit municipal bids for the Florida Region. The person is responsible for, but not limited to, monitoring any and all bid services, qualifying potential accounts and bids, overseeing the procurement process, analyzing historic bids, and working with outside sales reps to competitively price each bid. The person will report directly to the Florida Municipal Sales Manager and will interact with inside/outside salesforce other managers.

Key Competencies and Skills

• Leading the end-to-end bid process, including opportunity identification, qualification and proposal submission.
• Identifying new business opportunities by monitoring public and private sector tender portals.
• Maintaining comprehensive and accurate bid documentation, including bid files, records of communication and pricing information.
• Correspond with employees from the city/municipalities when awarded bids for finalizing and obtaining contract signatures.
• Work closely with Outside Sales and Inside Sales to ensure a smooth Bid Delivery process.
• Be thoroughly aware of all upcoming bids; maintain close communication on pending bids with Municipal reps in addition to utilizing various Bid Data Services
• Read and understand government solicitations and prepare comprehensive proposal packages.
• Review, edit and write supplementary documents for the bid process.
• Have a strong understanding of municipal and project specifications.
• Have a strong understanding of procurement processes and bid scheduling.
• Participate in training from Bid services to understand their full capacity.
• Manage all bids to ensure Fortiline quotations are well organized, thorough, meet specifications and are price competitive.
• Work with existing sales force to ensure proper follow-up with bids.
• Ensure that Fortiline is getting any and all opportunities to bid the municipalities in our footprint.
• Create and maintain spreadsheets to track win/loss records within a specific territory.
• Perform other related duties as assigned.
• General computer skills (Outlook, Excel, Word)
• A working knowledge of Mincron – Bid entry, pricing and order management.

Minimum Qualifications

• Bachelor’s degree preferred. Some college plus work experience will be considered.
• 1-3 years bid management or related experience preferred.
• Working knowledge of Adobe Acrobat and manipulating pdf’s is crucial in this job.
• Experience with Mincron ERP is preferred.
• Proficient in Excel and Outlook.
• Mut be a self-starter and self-motivator.
• Effective oral and written communications skills
• Must have effective organizational skills – including strong attention to detail and ability to multi-task.
• Works well in a team environment
• Management, leadership, customer service skills
• Time management – understand how to prioritize and complete work within the specified timeframe.
• Excellent understanding of Microsoft Excel and Word
• Solid relationship building skills.

Work Environment & Physical Demands

• This position can be remote or in office.
• When in the office, typical office environment – moderate noise level
• Some travel required for Municipal trade shows throughout the year.

TIME MANAGEMENT

• Effectively manage one’s time and resources to ensure that work is completed efficiently.
• Ability to prioritize customers based on deadlines.
• Self-structure to manage workload, creating tasks in Salesforce for follow-up items.

PROBLEM SOLVING

• Strong understanding of products
• Ability to use extensive product knowledge to troubleshoot customer inquiries.

Following is a list of physical and mental requirements identified as necessary to achieve the essential functions of this role:

• Attendance – Ability to maintain the scheduled days and hours, including onsite presence at the assigned location as specified.
• Physical Capacities – Lift up to 25 pounds on occasion, sitting and standing for extended periods.
• Operation of Office Equipment — Job requires operation of equipment common to office settings, including computers, copiers, and other office equipment, including Near Vision, Manual Dexterity, and working in proximity to equipment.
• Oral Communication Skills – Speaking, Speech Clarity, and Speech Recognition.
• Written Communication Skills – Writing, Reading and Written Comprehension, and Written Expression.
• Mental Capacities – Achievement/Effort, Active Listening, Adaptability/Flexibility, Analytical Thinking, Attention to Detail, Category Flexibility, Concern for Others, Cooperation and Coordination, Critical Thinking, Deductive Reasoning, Dependability, Independence, Inductive Reasoning, Information Ordering, Initiative, Innovation, Maintenance of Relationships, Integrity, Oral Comprehension and Expression, Problem Sensitivity, Selective Attention, Self-Control, Service Orientation, Social Orientation, Social Perceptiveness, Stress Tolerance, Support, and Time Management.

Our commitment to excellent customer service is just part of our story. We’re also dedicated to supporting our most valuable asset, our associates! One of the ways we do this is by offering a variety of high-quality benefits for our associates and their families.

All full-time associates are eligible for the following benefits:

• Medical and Dental Insurance

• Flexible Spending Accounts and Health Savings Accounts

• Company-paid Life Insurance

• Short Term Disability

• 401(k) Plan

• Paid Time Off (PTO) - plus paid holidays

• Parental Leave

Voluntary benefits:

• Vision

• Long-term Disability

• Voluntary Life and AD&D Insurance

• Additional Voluntary Benefits through Corestream

We're an equal opportunity employer and we welcome diversity and inclusion! Reece USA is an Equal Opportunity Employer— Employer Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, and any other status protected by law.