What are the responsibilities and job description for the Secretary to Principal position at FORTIS ACADEMY?
Primary Purpose:
Facilitate the effective operation of the school administrative office and provide clerical services for the school's administrative staff.
Qualifications:
Education/Certification:
- High school diploma or GED certificate
- Texas Education Agency (TEA) paraprofessional certification
Special Knowledge/Skills:
- Ability to type a minimum of 50 words per minute
- Proficient skills in typing, word processing, filing, and account maintenance
- Effective communication, organizational, and interpersonal skills
- Ability to operate and trouble-shoot computers and other office equipment
- Ability to use the English language proficiently
- Ability to use basic mathematical operations
- Ability to work with frequent interruptions
- Ability to work within a specified behavior management system
- Ability to learn and utilize specialized therapeutic restraint techniques to control student behavior, when appropriate
- Bilingual skills preferred
- Knowledge of PowerSchool student information system preferred.
- Knowledge of Excel or access spreadsheets
- Ability to communicate effectively orally as well as written expression
Experience:
- Three years secretarial experience in a public education environment preferred
Major Responsibilities and Duties:
- Organize and manage the routine work activities in the school assigned.
- Initiate and maintain administrative office functions.
- Answer telephones and interact courteously and effectively with parents, students, school personnel, and visitors.
- Assist parents, students, staff and client districts as needed.
- Maintain daily staff and student attendance records, and report information to the special schools and Business Services division and school districts in a timely manner.
- Maintain personnel time records including sick leave, vacation and special requests.
- Maintain inventory of school supplies, mailing list, -, visitor logs, and office communication.
- Schedule meetings and appointments, and maintain calendar for principal and other personnel as assigned.
- Assist principal with development and management of the campus budget.
- Assist principal in the preparation and routing of reports, memos, and other documents.
- Assist principal in maintaining accurate accounting records, payroll and student records
- Receive, store, and issue supplies and equipment.
- Sort, distribute, and/or deliver mail and other documents.
- Keep informed of and comply with state, department, and division policies and regulations concerning primary job functions.
- Maintain staff and student files.
- Type campus and/or division correspondence and route as directed by the principal/designee.
- Treat all staff with dignity, integrity and respect.
- Maintain confidentiality of information.
- Conduct physical searches as needed.
- Perform other duties as assigned by the principal or senior director.
Salary : $36,000 - $44,448