Payroll and Benefits Specialist

Position: Payroll and Benefits Specialist

Responsibilities:

As a key member of the Human Resources team, the Payroll and Benefits Specialist will have the role of executing payroll and benefits functions and to provide advice and guidance to all employees as it relates to payroll and benefits.

• Manage the biweekly payroll process for all field payrolls as well as any payroll corrections or other off cycle payrolls.
• Process/administer any/all status change forms that pertain to payroll related changes and update in all applicable systems (UKG, OSS…).
• Run weekly PTO reports, verifying unpaid/paid time off for all employees listed and send to appropriate accounting employee.
• Support the development and integration of new and/or existing rewards programs, policies, and procedures to ensure that programs are market competitive, internally equitable, and cost effective.
• Manage employee benefit administration, including but not limited to medical, dental, vision, life insurance, disability and retirement plans.
• Educate employees on the benefit options available to them.
• Serve as the primary contact for employees, brokers and vendors.
• Organize and administer annual open enrollment.
• Stay current on strategies to improve employee benefits in coordination with leadership team.
• Administer leaves including but not limited to family medical leave, workers compensation, disability and other leaves of absence.
• Attend compensation and benefits related meetings, including but not limited to traveling to other regions for open enrollment meetings.
• Responsible for all ACA reporting and keeping abreast of regulatory changes affecting benefit plans and ensuring company benefit plans and practices follow external regulatory requirements.
• Assist with the onboarding of new employees including policies and information as it relates to payroll and benefits enrollment.
• Submit workers compensation payroll reporting to various entities.
• Provide off-boarding support for employees relating to payroll and benefits.
• Ensure accurate and proper payment of wages and salaries by preparing and processing salaries and reported hours worked in HRIS, correctly utilizing paid leave, and holiday pay, correctly accruing compensatory time and correctly computing overtime if appropriate.
• Ensure organization is properly set up to submit employment tax reports and payments to various states for current and new geographies.
• 941 federal/state tax reporting.
• Unemployment wage reporting.
• W-2 process and reporting.
• Audit and reconcile monthly benefit costs and employee deductions.
• Provide payroll and benefits information in support of regulatory and year-end financial audits.
• Escalate employee relations issues as they arise using proper documentation.
• Responsible for HR analytics, reporting development and automation, and ad hoc reporting as it relates to compensation and benefits.
• Develops appropriate communication and educational programs using various media to keep staff informed and updated on benefit programs.
• All other duties as required.

Required Education, Experience and Skills

• Bachelor’s degree in human resources or related field, and/or equivalent experience.
• 3 years of experience with multi-state payroll, including taxes and local laws and compliance.
• 3 years of experience administering complex benefit plans including plan design and regulatory compliance.
• Experience with Microsoft Office (Word, Excel and PowerPoint).
• Experience with UKG Ready preferred.
• Ability to prioritize competing tasks.
• Strong organizational skills.
• Ability to maintain information at the highest level of confidentiality.
• Skill when communicating within all levels of the organization.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• How many years of payroll experience do you have?
• How many years of benefits administration experience do you have?
• What industries have you worked in?
• Which HRIS' do you have experience working with?
• What is your desired salary?
• Are you willing and able to travel occasionally?
• Please include any additional, relevant information to your background

Ability to Commute:

• Plano, TX 75024 (Required)

Work Location: In person