Billing Specialist

At Integrated Fire & Security Solutions (IFSS), A Fortis Fire & Safety Brand, we provide industry-leading fire protection services across the United States. Our ever-growing footprint can be seen in California, Florida, Texas, and Chicago and we are acquiring new brands all the time.

Our team provides a full spectrum of specialized and certified service professionals to support your company and protect your building with the peace of mind of properly installed and maintained fire and life safety systems.

Here at Fortis and throughout our family of brands, we value our employees and offer competitive benefits which include:

• 2 weeks of paid vacation
• 1 week of paid sick time
• 10 Company Paid Holidays
• Other paid time off (jury duty, bereavement)
• Competitive pay
• 401k with company match
• Medical, Dental, and Vision
• Company-paid Life Insurance
• Company-paid Short-term Disability
• Supplemental Long-term Disability and Life Insurance Packages
• Legal Insurance
• Pet Insurance
• Career Advancement Opportunities

We are seeking a detail-oriented and organized individual to join our team as a Billing Specialist. In this role, you will be responsible for handling the billing and invoicing process for our billing. You will work closely with our internal teams to gather all necessary information and ensure accurate and timely invoicing. Additionally, you will be the main point of contact for any customer inquiries regarding their invoices. The ideal candidate should have strong analytical skills, excellent attention to detail, and the ability to work independently.

Essential Duties and Responsibilities:

• Prepare and submit accurate invoices for construction projects based on project contracts, including itemized breakdowns for labor, materials, and other costs.
• Create and send accurate invoices to clients based on service usage data provided by the service delivery team.
• Analyze contracts to ensure accurate billing based on agreed-upon terms.
• Update billing rates based on pricing changes or new service offerings.
• Monitor project progress through project management team and systems to ensure timely and accurate billing throughout the project lifecycle.
• Regularly review and verify account balances to maintain accuracy.
• Ensure invoices comply with industry standards, contract terms, relevant regulations, and company policies.
• Accurately input project details, service details, billing codes, billing rates, and client information into accounting software.
• Follow established billing cycles to ensure timely invoice delivery.
• Record incoming payments and identify any discrepancies.
• Track outstanding invoices, follow up with clients regarding overdue payments, and address billing inquiries.
• Review and analyze billing data to identify potential discrepancies, errors, or areas for improvement.
• Communicate with clients and team members regarding billing questions, concerns, and payment schedules.
• Generate billing reports and summaries for management to monitor financial performance.
• Evaluate in progress billing vs. current accounting costs verifying over and under billings.
• Work closely with project managers, service managers, service coordinators, accounting teams, and other stakeholders to ensure smooth billing process.

Required Skills and Qualifications:

• Strong understanding of construction and service industry practices and billing procedures, including progress billings.
• Proficiency with accounting software.
• Excellent attention to detail and accuracy in data entry.
• Strong analytical skills to identify billing errors and discrepancies.
• Effective communication skills to interact with clients and internal teams.
• Ability to prioritize and meet deadlines.
• Proficiency in QuickBooks and Microsoft Office, with an emphasis on Excel.
• Working knowledge of office equipment.
• Ability to work independently.
• Task-oriented.
• Prior experience in construction AIA billing and service billing.
• Knowledge of construction contracts AIA billing standards.
• Familiarity with relevant accounting principles.
• Comprehend and act off financial reporting generated or provided.

Compensation $21 - $26/hour depending on experience

Physical Requirements:

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee is frequently required to stand, walk, sit, and climb stairs, or balance. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Fortis Fire & Safety Inc. is an EEO Employer. We select people on the basis of skill, training, ability, attitude, and character without discrimination with regard to age, sex, color, race, creed, national origin, religious persuasion, marital status, political belief, or a disability that does not prohibit performance of essential job functions.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)