What are the responsibilities and job description for the Office Coordinator position at Fortis Payment Systems LLC?
Job Description
Job Description
Description : OVERVIEW
The Office Coordinator performs a variety of administrative and clerical tasks including providing support to our managers and employees, assisting in daily office needs, and managing our company's general office activities. They play a crucial role in ensuring the smooth operation of our office and providing a positive environment for both employees and visitors.
Management of Front Desk :
Greeting visitors and directing them to appropriate persons.
Handling of incoming and outgoing packages.
Office supply ordering and maintaining supplies for kitchen.
Stocking the kitchen snacks daily once a day.
Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands.
Coordination and Event Planning :
Organize and schedule meetings, food delivery and events for C-Suite personnel.
Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time.
Participate actively in the planning and execution of company events.
Event planning for company yearly events and ongoing seasonal events.
Any other tasks deemed necessary to fulfill the needs of the company.
Administrative Support :
Provide administrative support to managers and employees, including data entry and document management
Maintain and update office policies and procedures
Assist with Day 1 New Hire Activities
Other Responsibilities :
Any other tasks deemed necessary to fulfill the needs of the company
Requirements : QUALIFICATIONS
PC literacy with strong competency in all Microsoft Office Suite programs
Possess problem solving skills
Possess the ability to be accurate with data entry
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines
Ability to focus
Ability to multi-task and project manage
Ability to function well in a high-paced and at times stressful environment
Ability to use independent judgment in resolving various issues
Ability to collaborate with team members and other departments
EDUCATION AND EXPERIENCE :
Education : High School or equivalent
Experience : Minimum of two years of experience in a business-related environment
Knowledge : Strong knowledge in operating office equipment
PHYSICAL REQUIREMENTS :
Working Conditions : This is an on-site office position. Call Center / Office environment.
Physical Activities : Occasional standing, stooping, reaching and lifting up to 25 pounds.
Physical Demands : Prolonged periods of sitting at a desk, typing on a computer keyboard, and speaking on the telephone. Frequent repetitive motions.
Note : This job description is not an employment agreement or contract. This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice.
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