What are the responsibilities and job description for the Paid Internship- Administrative Assistant position at Fortuna BMC?
Fortuna is excited to offer a dynamic internship opportunity for to gain hands-on experience as Department Assistants, supporting the daily operations of various departments. This is an excellent chance to develop professional skills, contribute to meaningful projects, and work with experienced professionals in a collaborative environment.
LOCATION: Remote
WORK SCHEDULE: Flexible Monday-Friday schedule, 10 hours per week.
COMPENSATION: $15.00 - $17.00 per hour
WHAT YOU'LL DO:
Calendar Management:
- Coordinate and schedule meetings, appointments, and events for the department.
- Ensure calendars are up-to-date and free of conflicts.
- Send reminders and confirm appointments.
Email Processing:
- Monitor and manage shared email inboxes.
- Prioritize and flag important emails for your team's attention.
- Ensure timely responses to inquiries and follow-ups.
- As experience is developed, proactively manage email routing, delegation, and follow-up.
- Administrative Support:
- Prepare meeting agendas, take minutes, and distribute meeting summaries.
- Organize and maintain files, documents, and records.
- Handle confidential information with discretion.
- Assist in the preparation of reports, presentations, and correspondence.
- Supporting special projects or initiatives and overseeing the work of support staff.
Coordination and Communication:
- Answer calls and emails, respond to questions, and provide information.
- Facilitate communication and follow-up on various tasks and projects.
- Draft emails and memos as required.
General Office Duties:
- Perform general office duties such as ordering supplies.
- Support other administrative staff as needed.
WHAT YOU'LL BRING:
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software.
- Ability to handle multiple tasks and prioritize effectively.
- Strong critical thinking and problem-solving abilities.
- Ability to handle confidential matters
- High level of professionalism and discretion.
- Detail-oriented with strong follow-through skills.
- Ability to work independently and as part of a team.
- High school diploma or equivalent.
- Willing to work PST standard office hours as needed
- Occasional overtime may be required based on the team's schedule and workload.
- Access to dependable network connection that is available to you 24/7.
This internship provides an opportunity to build valuable administrative and organizational skills while contributing to the success of a dynamic company. You'll receive guidance from seasoned professionals, gain experience in real-world operations, and enhance your resume with meaningful, hands-on work.
Fortuna operates as a staffing agency that sources, screens and presents potential candidates for employment opportunities on behalf of our clients.
Fortuna was founded in 2012 by practicing professionals with more than 50 combined years of experience. Our headquarters is in McClellan, California with offices in Los Angeles and New York, and satellite offices in the Philippines and Israel. Fortuna is an active member of multiple California service agreements, including the CMAS, ITMSA (Tier 2), and CalPERS SpringFed Pool, as well as multiple municipalities and large corporation vendor pools
Career Site: www.gofortuna.com.
Salary : $15 - $18
